Chief Accounts Officer

**Qualification and Skills**
- M.Com. and Inter CA or related field (accounting, management, etc.)
- Ten years of experience in handling independent charge of Accounts in a NGO setup
- Working experience in Tally ERP 9
- Verbal and written communication skills in English

**Responsibilities**

**Supervisory**:
1. Ensure that vouchers (including journal vouchers) are properly prepared, have all supporting documents attached thereto and once found in order, approve the same by signing thereon. Scrutinize all bills.

2. Ensure that all vouchers are serially filed and incorporated on the computer on a daily basis.

3. Ensure that the final printouts of the cash books of each department are obtained on a weekly basis and sign the same.

4. Scrutinize the ledger accounts and ensure that the balances reflected are correct and sign the ledger accounts.

5. Ensure accuracy in receipts and payments.

6. Ensure that proper back up is maintained of all computer data.

7. Ensure safe custody of cheque books and receipt books.

8. Ensure accuracy in receipts and payments.

9. Ensuring the maintenance of data of all statutory payments, fixed asset registers

10. Ensuring database of GST/Debtors/Creditors list

11. To institute and ensure that proper internal controls and internals check systems are in operation

12. To supervise and guide the staff in the accounts department and to ensure cordial working relationships

13. To implement and ensure that proper banking arrangements exist at all times.

14. To keep management appraised on all financial and accounting matters.

15. To give the Association information regarding investment awareness

16. Periodical checks of cash and cash book maintained by Cashier.

17. Allotment of specific duties to Accounts Assistant and Cashier and oversee their functioning.

18. Monthly statement of accounts to be prepared and presented to General Secretary by the 7th of the following month (after scrutiny by the AS).

19. Suggest ways and means to control expenditure and increase revenue

**Verification**:
1. To ensure that the books of accounts, supporting, vouchers, registers and all allied documents are maintained up to date and in a proper manner

2. Verify the monthly bank reconciliations.

3. Verify the daily pay-in slips, before and after the bank deposit.

4. Verify the salary and PF/EPF statements to ensure accuracy

5. Verify the trail balance of each department on a monthly basis.

6. Verify the bank deposits

7. Verify the computer printouts for the various books of accounts and ensure that corrections required are carried out.

8. Physically verify the cash in hand once a month.

**Statutory Compliances;**
- **All Statutory Obligations regarding the finances of the Associations to be taken care of by the Chief Accounts Officer**_

2. Submission of FCRA, Income Tax etc in time

3. Represent the Association before the assessing authority in respect of Income Tax and Luxury Tax cases/assessment.

4. To coordinate and liaise with the auditors and consultants appointed by the Association for proper implementation of various activities

5. Tax deduction from staff and contractors.

**Budgeting**:
1. Preparation of Budget in consultation with Department Heads and General Secretary.

2. Finalization of accounts and preparation of Balance Sheet

3. To exercise and monitor suitable budgetary and internal controls

4. Finalization of YWCA of Delhi Balance Sheets and PF Trust Balance Sheets

5. Get the audited Balance Sheet and Revenue Account ready for submission to IT authorities well before the due date.

**Meetings**:
1. To be Convener of Finance Committee meetings ( To make sure the Agenda, ATR, Calling and availability of members)

2. To make sure the Minutes of Finance Committee meetings are duly signed and pasted in the minute book.

3. To attend HODs and other meeting as directed by the authorities

Schedule:

- Day shift

Ability to commute/relocate:

- New Delhi, New Delhi - 110001, Delhi: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Master's (required)