Coordinator - Payroll, Apac Finance

This person will support administration related to processing the payroll of SEA business as well as requirements related to employees transferring between various countries. In addition, the Payroll Administrator will support analysis and reporting around headcount of the SEA business and entities KEY TASKS AND RESPONSIBILITIES **Payroll Processing**: - Liaise with HR to gather payroll information - Work with external provider in the end-to-end payroll processing of Local & Transfer employees - Set up new and terminate leavers of Local and Transfer employees onto the payroll system - Liaise with HR on Transfer employees - Assist in Bonus payment preparation for Local & Transfer employees - Assist in the termination calculations for departing employees - Computation of tax equalisation for transfer employees - Computation of monthly vacation accruals and support preparation of journals (SEA) - Support preparation of payroll related journals - Update payroll bank recon - Ad-hoc support for SEA payroll functions **Reporting, Regulation and Ad-Hoc Requirements**: - Monthly reconciliation/review of payroll related BS schedules - Prepare monthly foreign reporting to other offices - Prepare W2/673/W4/FEIE earnings report (yearly requirement for US citizens and Greencard holders) - Prepare monthly payroll management template - Prepare year-end bonus template and reconcile the amount against HR computation - Update level change or promoted employees in the payroll system (2-3 times yearly) - Review monthly experience share transfer and expert listing (SEA) - Prepare annual payroll audit reconciliation and handle payroll related audit queries - Monitor and respond to Payroll Inbox queries on employee related matters - Liaise with internal and external clients on payroll matters - Prepare SDF & CPF (Singapore regulatory retirement benefit) reconciliation - IR8A review and preparation (annual employee income statements) - IR21 review and preparation (tax clearance for non-Singaporean departures) - Work with external tax advisors on individual taxes for Transfer employees - Prepare monthly/quarterly cash forecast for payroll **Others**: - Ad-hoc reporting and analysis when required PERSONAL SPECIFICATION - High degree of accuracy, thorough approach to completing tasks, with a strong attention to details and zero defect - Ability to think analytically and "outside the square" - Professional in handling confidential and sensitive employee information - Strong service ethic, towards both internal and external stakeholders - Strong ability to prioritize across conflicting deadlines - Adaptable in approach - able to work autonomously and collaboratively as a part of a remote team - Proficient organisation, prioritisation and time management skills - Strong written and verbal communication skills with internal and external stake holders - Enthusiastic, dedicated and committed to meeting deadlines - Pleasant and calm even when under pressure - Proactive in following up and resolving matters that will enable the timely and accurate completion of local payroll processing - Strong team player, working with the Finance team located in SE Asia. QUALIFICATIONS/CAPABILITIES Essential - Minimum 5+ years payroll and accounting administration - Experience in performing month end payroll related tasks (general ledger clearing) - Experience in performing calculations and meeting obligations relating to governmental and tax authorities related to compensation. - 100% commitment to accuracy and meeting deadlines - Experience in using third-party payroll software including Employee Self-Serve interfaces - Advanced Excel skills - Solid Microsoft office skills Desired but not essential - Experience or exposure to international payroll - Experience in a professional services firm - Experience with payroll systems eg Timesoft, EasiPay etc