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Admin Associate

2 weeks ago

Gurgaon, India Hans Cultural Centre Full time

Job Description
**Job Title: - Admin Associate**

**Department: - Administration**

**Level: - Junior**

**Reporting Manager: - Manager - Procurement & Administration**

**Location - Gurgaon, Haryana**

**Job Summary**:
The Admin Associate will support the Manager - Procurement & Administration, with every aspect of administrative tasks in the Unit. S/he holds specific responsibility to ensure administration for HCC & if required for Branch Offices. S/he is also responsible to maintain all monitoring tools part of administration policy and generate need-based MIS desired time to time by Department Head. S/he will coordinate with office staff and ensure planner-based assignments to avoid duplications and improve efficiency in maintaining right item, right price, right place and right time.

**Job Purpose: Responsible for providing administrative support to a team or individuals within the organization**.
Provide support in office administration. Day-to-day office repair and maintenance. Provide logistic support like booking tickets/ transportation/ booking hotels for project staff’s travel. Tracking of admin related bills, due dates, collection, and verification of bills, making timely payments with coordination with finance team. Complete adherence and strict follow ups to implement the organizational policies and procedures, donor requirements and statutory requirements. Update registers like Asset, office stationery, courier, stationery etc. Responsible for preparation and maintenance of donation and right-to-use vehicles documentation and agreements. Responsible for insurance, permits, repair and services for organization vehicles. Responsible for allocation of driver duty for office vehicles. Empanelment of vendors of train/bus tickets, hotels, printing, and stationery etc. Responsible for coordinating and arranging official travel-related accommodation and commutation for staff. Maintenance of staff movement and inward and outward register. Maintain documents and admin related files. Coordinate with the finance team as and when required. Provide support in procurements i.e. collecting quotations, prepare comparative, arranging PC meetings, issuance of PO’s and contracts. Ensure procurements as per the organizational policies. Provide admin support for organization wide meetings and events. Travel to project locations/states and head office as per project requirement. Provide support during donors visit, internal/statutory and project audits. Responsible for office management

**Job Type**: Regular / Permanent

**Salary**: ₹300,000.00 - ₹420,000.00 per year

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 2 years (preferred)