Contract Administrator

Nikkiso Clean Energy & Industrial Gases is a leading provider of cryogenic pumps, fueling stations, heat exchangers, process systems, turboexpanders, services, and solutions for the liquefied natural gas (LNG), liquefied hydrogen (LH2), and industrial gases industries. We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with $1.5 B USD in annual revenue, 8000 + employees worldwide, and publicly traded on the Tokyo Stock Exchange._

**Summary/Objective**

As a Contract Administrator, your primary responsibility is to oversee and manage contract administration functions of the organization. You will play a critical role in ensuring efficient operations, effective communication, and smooth coordination among various departments and teams within the company. Your focus will be on enhancing productivity, streamlining processes, improving controls, and fostering a positive work environment. This position requires strategic thinking, professional communication, and a deep understanding of contract administration in an engineering and manufacturing context.

**Essential Functions/Responsibilities**
- Work closely with Project Managers and other team members to ensure Nikkiso and clients are meeting all the obligations required under the contracts.
- Be the single point of contact between the customer and Nikkiso for all commercial contractual issues.
- Develop draft changes to the contract and prepare necessary documents for effective presentation to management.
- Initiate, negotiate, and execute any required change orders.
- Maintain contract records and update documentation per Nikkiso’s standard policy.
- Educate staff on Contract Management procedures and initiate any required changes for improvement.
- Responsible for project administration requirements including tracking and transmitting contractual document deliverables.
- Responsible for the scheduling and coordination of contractual documentation with the Project Planning & Project Management department.
- Responsible for the creation and updation of Sales Orders and Work Orders as per Nikkiso’s standards.
- Coordinate with a finance team and customer for milestone progress payments by providing timely notification.
- Closely work with the Sales and Finance team for commercial and contractual matters.
- Keep a watch on key milestones of projects in terms of payment as well as progress and alert to concerns if any abnormalities are observed.
- Should have working knowledge of ABG, PBG, and L/C.
- Adept at managing time, especially when there are many competing projects in different stages of execution.
- Proficient in Microsoft software including Microsoft Outlook, Advance Excel, Word, PowerPoint, Project, and Adobe Acrobat.
- Effective in communicating, both verbally and in professional writing.

**Supervisory Responsibility**

This position has direct supervisory responsibilities and does serve as a coach and mentor for other positions in the department.

**Work Environment**

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

**Physical Demands**

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities this job requires include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

**Education, Experience, and Skills**
- BE/B Tech. Mechanical or Equivalent Degree
- 5-7 years of experience
- Collaboration.
- Teamwork....
- Communication....
- Time management....
- Organization....
- Problem-solving....
- Critical thinking.
- Professional writing.
- Commercial understanding.
- Business acumen.

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Equal Opportunity Employer/Veterans/Disabled**

Nikkiso CE&IG is proud to be an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.