Document Controller

2 days ago

Noida, India iCRC Full time

Role Summary

The Document Controller is responsible for managing and undertaking the flow of project data (compiled by other team members) into project records.

**Responsibilities**:
Project records are maintained on multiple platforms and systems, including on protected shared drives, Primavera Contract Manager (CM14), Primavera P6, Aconex and ProjectWise.

The specific responsibilities of the position include:

- Manage and track incoming and outgoing project communications and documents;
- Store, secure, revise, retrieve and distribute electronic documents (if required, hard copy documents);
- Process and control engineering documents, drawings in accordance with established guidelines and client-specific procedures;
- Review reports, specifications, and other engineering documents to ensure adherence to quality and document standards;
- Coordinate with Project Managers to track project schedules, as well as being responsible for the submission of deliverables to the client;
- Participate in weekly Leads meetings, and other resource management workshops, in order to understand the evolving document control and management needs of the team;
- Conduct quality assurance checks on outgoing submissions;
- Manage the flow of records to and from all appropriate parties;
- Respond to internal and external drawing and documentation requests;
- Timely archiving of project records;
- Prioritizing multiple submissions, seeking guidance from leadership as may be required;
- Easily adapt to changing processes and concepts;
- Communicate effectively with engineering disciplines.

Key Competencies / Skills
- Basic project management skills
- Basic knowledge of SAP/Oracle ERP/other ERP system.
- Understand and has utilised CPM, EV Techniques, and Basic project management skills.
- Knowledge of the philosophies, principals, practices & techniques of costing.
- Capable of managing own work.
- Commercial awareness.
- Significant relevant experience in document control.
- Advanced level expertise in using MS Excel/ Word for developing tools and dashboards.
- Excellent communication skills.
- Experience in working with international Project controls teams.
- Ability to work in a team environment.
- Exposure to Rail&transit Industry.
- Possess the ability to work to tight deadlines and in changing environments.

**Qualifications**:

- 3-5 years experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry;
- Ability to deal effectively and professionally with all staff levels within the office and remotely;
- Knowledge of project documentation and engineering terminology;
- Experience in various electronic drawing file formats;
- Strong written, verbal, communication, and interpersonal skills.
- Post-secondary education would be an asset.

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