Document Controller
6 days ago
Role Summary
The Document Controller is responsible for managing and undertaking the flow of project data (compiled by other team members) into project records.
**Responsibilities**:
Project records are maintained on multiple platforms and systems, including on protected shared drives, Primavera Contract Manager (CM14), Primavera P6, Aconex and ProjectWise.
The specific responsibilities of the position include:
- Manage and track incoming and outgoing project communications and documents;
- Store, secure, revise, retrieve and distribute electronic documents (if required, hard copy documents);
- Process and control engineering documents, drawings in accordance with established guidelines and client-specific procedures;
- Review reports, specifications, and other engineering documents to ensure adherence to quality and document standards;
- Coordinate with Project Managers to track project schedules, as well as being responsible for the submission of deliverables to the client;
- Participate in weekly Leads meetings, and other resource management workshops, in order to understand the evolving document control and management needs of the team;
- Conduct quality assurance checks on outgoing submissions;
- Manage the flow of records to and from all appropriate parties;
- Respond to internal and external drawing and documentation requests;
- Timely archiving of project records;
- Prioritizing multiple submissions, seeking guidance from leadership as may be required;
- Easily adapt to changing processes and concepts;
- Communicate effectively with engineering disciplines.
Key Competencies / Skills
- Basic project management skills
- Basic knowledge of SAP/Oracle ERP/other ERP system.
- Understand and has utilised CPM, EV Techniques, and Basic project management skills.
- Knowledge of the philosophies, principals, practices & techniques of costing.
- Capable of managing own work.
- Commercial awareness.
- Significant relevant experience in document control.
- Advanced level expertise in using MS Excel/ Word for developing tools and dashboards.
- Excellent communication skills.
- Experience in working with international Project controls teams.
- Ability to work in a team environment.
- Exposure to Rail&transit Industry.
- Possess the ability to work to tight deadlines and in changing environments.
**Qualifications**:
- 3-5 years experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry;
- Ability to deal effectively and professionally with all staff levels within the office and remotely;
- Knowledge of project documentation and engineering terminology;
- Experience in various electronic drawing file formats;
- Strong written, verbal, communication, and interpersonal skills.
- Post-secondary education would be an asset.
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