Office Assistant

1 week ago

Delhi Delhi, India Semco Infratech Pvt. Ltd. Full time

**Job description**

**Responsibilities**:

- Maintain the import & export documentation and other activities related to the department
- Provide secretarial and administrative support to the Heads of Departments (HODs) by managing their calendars, scheduling appointments, and coordinating meetings.
- Draft and prepare letters, memos, and presentations as per the instructions of the HODs, ensuring accuracy, grammar, and proper formatting.
- Assist in the preparation of Management Information System (MIS) reports by collecting data, organising information, and presenting it in a concise and professional manner.
- Generate and maintain accurate and up-to-date records of quotations, purchase invoices (PI), and other relevant documents.
- Maintain databases by entering and updating information regularly, ensuring data integrity and confidentiality.
- Coordinate and communicate effectively with internal and external stakeholders, ensuring timely responses and follow-ups on behalf of the HODs.
- Assist in organising and coordinating office events, meetings, and conferences, including making necessary arrangements and handling logistics.
- Perform general administrative tasks such as handling incoming calls, managing office supplies, coordinating travel arrangements, and handling mail and correspondence.
- Assist in coordinating and maintaining office policies and procedures, ensuring adherence to company guidelines.
- Collaborate with team members and provide support as required in various administrative and operational tasks.
- Experience of 2-5 years.
- Bachelor’s degree from a reputed institute is required
- Competent computer skills including MS Office or equivalent

**Preferred qualifications: Your chances of landing this job are higher with these qualifications. Having these specific qualifications while not mandatory will be a plus**
- Warm personality with strong communication skills.
- Ability to write clearly and help with word processing when necessary.
- Must have a two-wheeler
- Prior experience in preparation of invoicing, MIS and reports
- Prior experience in softwares like CRM and other too

Pay: ₹25,000.00 - ₹28,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Microsoft Office: 5 years (required)
- total work: 5 years (required)

**Language**:

- Hindi (preferred)
- English (required)

Work Location: In person

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