Admin Assistant

JLL supports the Whole You, personally and professionally.

Assessment of all documentation of assets under asset list/ tracker.
Assessment of all documentation and checking of the assets under defect liability period and AMC/CAMC in a tracker.
Ensuring implementation of measures for budgeting controls and monitoring SLA’s & KPI’s for JLL and outsourced agencies towards effective service deliverance.
Assessment of service level agreements and keeping performance indicator scores above excellence.
Ensure process implementation for timely renewal of the agreement, submission of invoices and follow-ups for the payments.
Ensuring process in place for vendor quotations and invoices.
Ensure site is following proper procedure for attendance signoffs and all the required details for cost sheet submission.
Ensuring proper procedure being followed for timely submission of client approved cost sheet to JLL office and following up for the invoice.
Assessment regarding implementation of Asset specific maintenance, safety procedures and enforcing compliance.
Assessment on planned preventive maintenance (PPM) being timely & effectively carried out.
Cross checking the process being followed for maintaining service/repair contracts.
Assessment of site conducting risk/root-cause analysis in case of system failures and breakdowns and creating corrective /preventive action plan.
Ensure process Implementation and administering inventory control programs for purchase of parts and utilization.
Assessing of the building operations and working towards mitigation of highlighted inherent risks.
Conducting regular inspections of operating MEP equipment/systems, as per process.
Ensuring process existing a site for compliance with applicable codes, regulations, government agencies and company directives.
Assessment for upkeeping the as-built drawing and transition document library.
Assessment of Emergency Response Plan and Evacuation Drills being conducted at site.
Assessment of on-site engineering and other reports like DMR and MMR.
Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports.
Additionally, this role requires a thorough understanding of all safety and environmental concerns as they relate to the equipment and the overall plant arena.
Render support in developing/maintaining effective asset specific maintenance and safety procedure manuals at site.
Assess & implement various System & Process required during the transition on site operation.
Review & recommend amendments required in SOP’s & Checklists as per site requirements.
Preparing draft advisories/directives & approval from competent authorities, prior promulgating for implementation at sites.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.