Admin Assistant

6 days ago

Gurugram Haryana, India Silverpiston Full time

**Role**:Admin Assistant

**Working Days: Sunday to Thursday**

**Working Hours: 11.30 a.m. to 08.30 p.m.**

**Location**:Gurugram

**Key responsibilities**
- Manage Muqeem Portal tasks including issuing new Iqama, renewing Iqama, processing Exit and Exit/Re-Entry permits.
- Oversee activities on Governmental Portals (especially Muqeem) as instructed.
- Maintain comprehensive reports on all Muqeem transactions and notify concerned parties as needed.
- Track establishment and expiry dates of relevant government portals to ensure uninterrupted access and compliance.
- Handle medical insurance processes, including adding and removing employees as required.
- Monitor and review CCTV footage and submit a comprehensive monthly report.
- Maintain a record of all transactions through the ERP system, ensuring timely and accurate entries.
- Maintain confidentiality while recording, reporting, and handling sensitive information.
- Develop and maintain effective electronic and manual filing systems to ensure accurate documentation and easy retrieval of information.
- Respond to general inquiries and route them to the appropriate personnel as necessary.
- Liaise with departmental personnel, internal and external clients to facilitate communication and ensure required action on behalf of the department.
- Liaise with all levels of administrative assistants to handle requests and queries from management and senior management.
- Perform general office duties such as ordering supplies, maintaining records and documentation systems.
- Perform other job-related duties as when and/or if required.
- Follow all relevant function policies, processes, standard operation procedures and instructions to ensure that work is carried out in a controlled and consistent manner.
- Assist in the preparation of timely and accurate reports and functional deliverables to support department goals and performance standards.
- Collaborate with internal team and external vendors to ensure successful execution of completion of the tasks when and if required.

**Requirements
- Skills & Qualifications**
- Admin Assistant with experience of 3-4 years in General Administration
- Bachelor’s degree in Administration.
- Hands-on working experience in ERP Modules
- Advance Microsoft Excel skills
- Good English communication skills
- Possessing of Arabic Language skill will be an advantage
- Good Interpersonal Skill
- Good problem-solving skills
- Written and verbal communication skills
- Problem identification and resolution skills
- Team Player
- Self-driven
- Self-learner

**Job Types**: Full-time, Permanent

Pay: ₹28,103.67 - ₹36,036.51 per month

**Benefits**:

- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- Please mention your current location
- Are you comfortable working Sunday to Thursday 11.30 am to 8.30 pm?

**Experience**:

- total work: 4 years (required)
- Administration: 3 years (required)

**Language**:

- English (required)
- Arabic (preferred)

Work Location: In person

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