Office Admin

5 days ago

Pune Maharashtra, India Muks Robotics AI Pvt.Ltd. Full time

**Job Title**: Office Admin & Account Intern

**Location**: Pune, Maharashtra
**Company**: Muks Robotics AI Pvt. Ltd.
**Duration**: 06 Months

**Experience**: 0-1 year

**About the role**:
**Key Responsibilities**:
**1. Expense Tracking & Reporting**
- Record, categorize, and monitor day-to-day office expenses and petty cash usage.
- Work closely with Finance to ensure timely processing of invoices and reimbursements.
- Maintain expense logs with supporting documentation for audits and reporting.

**2. Asset Management**
- Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
- Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
- Conduct quarterly physical audits of assets.

**3. Vendor & Supplier Management**
- Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
- Ensure timely delivery and quality of goods/services.
- Maintain supplier database, rate cards, and contract documentation.
- Coordinate with Accounts for timely vendor payments.

**4. Office Administration**
- Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
- Maintain office documentation - visitor logs, service records, AMC contracts.
- Ensure compliance with safety and cleanliness protocols.

**5. Front Office Operations**
- Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.
- Handle dispatch, courier, and company letterhead materials.

**6. Inventory Management**
- Track inventory levels of office supplies, pantry items, printed materials, and electronics.
- Coordinate periodic inventory checks and restocking schedules.
- Implement reorder thresholds and approval-based procurement.

**7. Supplier Coordination**
- Act as a single point of contact for all service vendors.
- Schedule service visits, track performance, and escalate issues when required.

**Required Skills & Qualifications**:

- Bachelor's degree in Commerce, Business Administration, Management, or related field preferred.
- 0-1 year of experience in office administration, facility, or vendor management roles.
- Strong communication and negotiation skills.
- Experience in handling multi-vendor environments and petty cash.
- Ability to multitask and prioritize responsibilities.

**Nice to Have**:

- Experience with asset tracking software or ERP systems.
- Exposure to working in fast-paced tech or robotics/engineering environments.
- Familiarity with basic procurement processes and inventory controls.

**What We Offer**:

- Dynamic work environment with exposure to cutting-edge robotics and AI operations.
- Opportunity to work directly with senior leadership.
- Professional growth in a structured operations team.
- A collaborative and ownership-driven company culture.

**Job Type**: Internship
Contract length: 6 months

Work Location: In person

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