Company Secretarial Assistant

-Job description**Some careers have more impact than others.**

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC is one of the largest banking and financial services organizations in the world, with operations in 62 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realize their ambitions.

We are currently seeking an experienced professional to join our team in the role of **Company Secretarial Assistant**

**Principal responsibilities**
- Contributing to the development and implementation of corporate governance best practice, corporate governance frameworks and best practices in accordance with Group and relevant industry standards.
- Reliable and timely arrangements made for board and committee meetings, including booking meeting rooms and facilities, preparing agendas, preparing skeleton minutes, tracking actions, drafting the annual planner, circulating papers in a timely manner and, where appropriate, (and in all cases using the templates and platforms promoted by CG&S).
- Collate, draft and/or review the papers to the board of directors and committees and communicate appropriate recommendations for action.
- Following appropriate processes and procedures and understanding statutory and regulatory obligations and support the CG&S onshore team in fulfilling the required obligations.
- Manage governance framework to support all relevant entity management activities as per the local laws and regulations governing the entities.
- Maintenance of accurate and complete statutory records on the Group Internal Corporate Database and timely filing of statutory returns with relevant regulatory/government authorities/ bodies.
- Accurate and timely cosec input to annual reporting documents including statutory accounts of HSBC Group companies also supporting the process for the annual review of board/committee terms of reference, effectiveness and other policies of the Group, including the SAF.
- Collaborate with cross functional teams across onshore and offshore stakeholders to ensure due discharge of all required compliance obligations.
- Suggesting improved processes to increase efficiency of processes, control costs and avoid operational losses within the Department.
- To assist with the on-boarding, induction and conflict of interest reviews of directors and other relevant individuals to HSBC and contribute to the development of strategic and operational objectives of CG&S function.
Requirements- Company Secretarial qualification with minimum relevant of 6 years experience.
- Strong understanding and experience of maintaining entity records and statutory registers (electronic registers experience valuable but not essential)
- Experience in international governance/compliance preferred.
- Understanding of the theory and tools of governance.
- Outstanding written/verbal communication and presentation skills.
- Be change oriented and able to cope with pressure and tight deadlines.
- Strong analytical capability with the ability to synthesis complex data.
- Able to understand and consolidate diverse and complex business information and identify / mitigate risk issues.
- Ability to look at the bigger picture, produce high quality work, as well as have a keen eye for detail.
- Accountability, responsibility and willingness to go beyond core responsibilities in times of necessity.

**You’ll achieve more at HSBC**

**Issued By HSBC Electronic Data Processing (India) Private LTD