Office Admin

4 days ago

Pune Maharashtra, India Leapswitch Networks Pvt Ltd Full time

**Core Administrative Responsibilities**
- **Front Desk & Reception Oversight**
- Managing visitors, phone calls, and courier deliveries.
- Maintaining visitor logs and employee in/out tracking.
- **Office Supplies & Inventory Management**
- Procurement of stationery, pantry, and hygiene items.
- Tracking inventory and budgeting monthly office expenses.
- **Facility & Infrastructure Coordination**
- Liaising with facility management, housekeeping, and security.
- Reporting maintenance issues (AC, plumbing, power backup, etc.).
- Coordinating with vendors for office repairs or AMC.

**IT & Asset Support (Non-technical)**
- Hardware & Asset Allocation Tracking
- Maintain logs of laptops, desktops, monitors, and accessories.
- Coordinate with IT team for issuance and return of assets.
- **Vendor Coordination**
- Coordinate AMC renewals (printers, water purifiers, CCTV, etc.).
- Ensure office internet, printers, and other infra work smoothly.

**HR & People Ops (Admin Support)**
- Attendance & Leave Support
- Manual attendance oversight, escalate absenteeism if needed.
- Coordinate with HR to reconcile leaves and holidays.
- Onboarding & Exit Logistics
- Welcome kits, ID cards, seating arrangements for new joiners.
- Exit asset collection, deactivation of access cards, farewell arrangements.
- Event & Culture Support
- Plan birthday celebrations, festival décor, and team events.
- Coordinate snacks, gifts, and logistics for monthly/quarterly events.

**Accounts & Compliance Support**
- Petty Cash Management
- Handle and record petty expenses.
- Submit monthly reports to accounts team.
- Vendor Bills & Reimbursement Tracking
- Collect bills, validate them, and share with finance.
- Assist employees with reimbursement form submissions.
- Access & Security
- Office Access Control
- Maintain biometric/ID card access system.
- Share daily/weekly access reports with HR if needed.
- Security Staff Oversight
- Ensure guards are present, alert, and follow shift schedule.

**Optional Add-ons Based on Capability**
- Basic Document Handling
- Filing hard copies, notarization, collecting signatures from directors.
- Procurement Negotiation Support
- Take quotations, negotiate on bulk deals for office needs.
- Local Govt Liaison (if needed)
- Handle communication with municipality or fire safety dept for compliance.

**Reporting Structure**
- Reports To: Admin Manager / HR Head / COO / Facility Manager (based on structure)
- Tools Used: Google Sheets, basic ticketing tools, biometric systems, vendor portals

**Experience Required
- 2-3 years**

**CTC offered
- 4.5lpa max**

**Location
- Wadala, Mumbai

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