Executive Assistant to Chief Executive Officer

INTRODUCTION:
Proem is an organisation with interests across four different industries today - Hospitality, SportsTech, Manufacturing & Healthcare. We are at an exciting corporate juncture where the organisations under our portfolio are experiencing a stage of exponential growth.

ROLE: Executive Assistant to the Founder & CEO

LOCATION: Kolkata (Would require to travel often)

JOB TYPE: Full time

ABOUT THE OPPORTUNITY:
As the EA, you will play a pivotal role in providing comprehensive administrative and operational support to ensure effectiveness and efficiency. This role demands exceptional organisational skills, discretion, professionalism and the ability to handle a wide range of responsibilities within the multiple industries that the CEO directly oversees. This is an opportunity for someone who would be excited to add direct value to several businesses at one time. Who is interested to learn and gain experience with decision-makers and be a part of a growth story.

KEY RESPONSIBILITIES:

- Calendar Management

Manage the CEO’s calendar including scheduling meetings, appointments and conferences across multiple industries. While prioritising conflicting requests and ensuring timely reminders and preparations
- ⁠Travel arrangements

Coordinate all travel logistics for the CEO including flight bookings, accommodations, transportation and itinerary planning ensuring cost-effectiveness and timely arrangements
- ⁠Meeting Coordination

Prepare agendas, documents and presentations for meetings attended by the CEO, ensuring all necessary materials are organised and distributed in advance. Attend meetings, take notes and follow up on action items as required
- Administrative support

Provide comprehensive administrative support including drafting correspondence, preparing reports, managing expenses, and maintaining files and records with the highest level of accuracy and confidentiality
- Relationship Management

Cultivate and maintain positive relationships with key stakeholders across multiple industries including board members, executive team members, clients, and partners representing the CEO’s office with professionalism and integrity
- ⁠Strategic Support

Assist the CEO in various strategic initiatives, special projects, and research assignments, conducting analysis, gathering data, and preparing reports to support the decision-making processes
- ⁠Confidentiality

Handle sensitive information with the utmost discretion and confidentiality, maintaining a high level of professionalism and integrity in all interactions and communications
- ⁠Problem Solving

Proactively identify potential issues and challenges, offering solutions and recommendations to enhance the CEO’s productivity and effectiveness in achieving organisational goals
- ⁠Need-based Support

Provide additional support and assistance to the CEO as needed, adapting to changing priorities and demands in a fast-paced environment

**REQUIREMENTS**:

- Bachelor’s degree in business administration, management or related field required.
- ⁠Proven experience between 3-5 years as an executive assistant or similar role, supporting C-suite executives in a corporate environment
- ⁠Exceptional organisational skills with the ability to prioritise tasks and manage deadlines effectively
- ⁠Excellent communication skills, both written and verbal with a high level of professionalism and diplomacy
- ⁠Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Google Docs
- ⁠Strong attention to detail and accuracy, with a commitment to maintaining confidentiality and handling sensitive information
- ⁠Ability to work independently with mínimal supervision in a team environment spanning multiple industries

Pay: ₹20,000.00 - ₹40,000.00 per year

**Benefits**:

- Food provided
- Health insurance
- Provident Fund

Schedule:

- Day shift
- Weekend availability

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (required)
- Executive Assistant: 3 years (required)

**Language**:

- English (required)
- Bengali (required)
- Hindi (required)

Willingness to travel:

- 50% (required)

Work Location: In person