Administrative Executive

6 days ago

Ahmedabad Gujarat, India Adhaan Solutions Pvt Ltd Full time

**Job description**

**Title**: Administration Executive

**Role**: Office Admin

**Department**: Administration & Facilities

**Employment Type**: Full Time, Permanent

**Role Category**: Administration

**Education UG**: Any Graduate

**About Us**:
We are a dynamic and rapidly growing company in need of an Administration Executive to support our promoter in various administrative tasks. As an integral part of our team, you will play a crucial role in ensuring the smooth functioning of our office and the promoter's personal requirements.

**Responsibilities**:

- **Office Maintenance**: Oversee and ensure the cleanliness and organization of the office space. Coordinate with cleaning staff and maintenance personnel to address any issues promptly.
- **Inventory Management**:Manage office supplies, equipment, and other inventory items. Monitor stock levels, place orders for replenishment, and maintain accurate records of inventory.
- **Travel Bookings**: Arrange travel itineraries, accommodations, and transportation for the promoter and other team members as required. Ensure all travel arrangements are made efficiently and within budget.
- **Order Placement and Payment**: Handle ordering of office supplies, equipment, and other necessary items. Process invoices and ensure timely payment to vendors.
- **3rd Party Vendor Management**: Liaise with external vendors and service providers. Negotiate contracts, coordinate services, and resolve any issues that may arise in a timely manner.
- **Breakdown Management**:Act as the point of contact for any office or household breakdowns or emergencies. Coordinate with relevant parties to resolve issues promptly and efficiently.
- **Promoter's Personal Requirements**:Provide administrative support to the promoter as needed, including scheduling appointments, managing personal errands, and handling confidential information with discretion.

**Requirements**:

- Proven experience as an executive assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong attention to detail and ability to multitask effectively.
- Proficiency in Microsoft Office Suite and other relevant software.
- Excellent communication and interpersonal skills.
- Ability to work independently and prioritize tasks effectively.
- Flexibility and willingness to adapt to changing priorities and deadlines.
- Previous experience in office maintenance, inventory management, and travel arrangements is preferred.

Pay: ₹550,000.00 - ₹600,000.00 per year

Schedule:

- Day shift

Work Location: In person

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