Administration

2 weeks ago

Tamil Nadu, India Larsen & Toubro Full time

Administration

LNT/A/1545496

HYOF-L&T Energy Hydrocarbon - OffshoreKattupalliPosted On
- 04 Nov 2025-
- End Date
- 03 May 2026-
- Required Experience
- 5 - 25 Years**Skills**:
Knowledge & Posting Location
- ADMINISTRATION
- VENDOR MANAGEMENT
- OPERATIONS MANAGEMENT

Minimum Qualification
- BACHELOR OF COMMERCE (BCOM)

**Job Description**:
**Key Deliverables**
- Ensure that meeting are effectively organised and minuted
- Maintenance of effective records and administration
- Communication and correspondence

**Key relationships**

Internal to organization: Employees

External to organization: Government agencies, travel agencies, customer, vendor

**Responsibilities**

Prime Responsibilities:

- Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc. to produce correspondence and documents and maintain presentations, records, spread sheets and databases;
- Devising and maintaining office systems
- Booking rooms and conference facilities
- Using content management systems to maintain and update websites and internal databases
- Attending meetings, taking minutes and keeping notes
- Managing and maintaining budgets, as well as invoicing
- Ordering and maintaining stationery and equipment
- Sorting and distributing incoming post and organizing and sending outgoing post
- Organizing and storing paperwork, documents and computer-based information

Shared cross-functionally:

- Liaising with staff in other departments and with external contacts
- Liaising with colleagues and external contacts to book travel and accommodation
- Photocopying and printing various documents, sometimes on behalf of other colleagues

**Key competencies - Functional**

Need to have
- Experience in managing diaries
- Short-hand and/or stenography
- Draft letters and presentations independently
- Experience of maintaining filing systems
- Handle arrangements for appointments, meetings, travel and logistics

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