Personal Assistant

15 hours ago

Calicut Kerala, India AL RAZ International Business Links Full time

Personal Assistant (PA) plays a crucial role in supporting individuals, typically executives or high-profile individuals, by managing their day-to-day tasks and ensuring their professional and personal lives run smoothly. Here's a comprehensive job description for a Personal Assistant:
**Responsibilities**:

- **Calendar Management**: Maintain and organize the executive's calendar, scheduling meetings, appointments, and events efficiently. Anticipate conflicts and prioritize tasks accordingly.
- **Travel Arrangements**: Coordinate travel itineraries, including flights, accommodations, transportation, and visas. Provide detailed travel plans and necessary documentation.
- **Administrative Support**: Handle administrative tasks such as drafting letters, reports, presentations, and other documents. Manage filing systems, databases, and office supplies inventory.
- **Meeting Coordination**: Prepare agendas, take minutes, and follow up on action items from meetings. Arrange meeting venues, equipment, catering, and any other logistics as required.
- **Confidentiality**: Maintain strict confidentiality and discretion regarding sensitive information, such as personal matters, financial data, and business strategies.
- **Task Prioritization**: Assess priorities and deadlines, ensuring that important tasks are completed in a timely manner. Proactively identify opportunities to streamline processes and improve efficiency.
- **Research**: Conduct research on various topics, gather relevant information, and present findings in a clear and concise manner. Assist in decision-making processes by providing insightful analysis.
- **Project Coordination**: Assist in managing projects and initiatives, tracking progress, and liaising with stakeholders to ensure objectives are met within established timelines.
- **Personal Assistance**: Provide personal support as needed, including managing household affairs, organizing personal appointments, coordinating family events, and handling other personal tasks.

**Requirements**:

- Proven experience as a Personal Assistant or similar role, preferably in a corporate or executive environment.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong communication skills, both written and verbal, with a professional and friendly demeanor.
- Discretion and confidentiality in handling sensitive information.
- Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Flexibility and adaptability to changing priorities and environments.
- Attention to detail and a high level of accuracy in all tasks.
- Resourcefulness and problem-solving skills to overcome challenges independently

Qualification

MBA

Language
- English
- Hindi

Must have Passport and License

Travelling (100% willing)

Pay: ₹40,000.00 - ₹60,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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