Event Coordinator

2 days ago

Gurugram Haryana, India LIVXS Full time

Key Responsibilities

1. Client Planning & Coordination
- Conduct planning meetings with clients to understand their vision, preferences, and cultural details
- Create detailed event timelines, checklists, and flow plans for each function (Haldi, Mehendi, Wedding, Reception, etc.)
- Share and track creative briefs, moodboards, and references with internal creative teams
- Maintain regular communication with clients for updates, confirmations, and approvals

2. Vendor Management
- Liaise with decorators, venues, makeup artists, sound, lighting, and hospitality vendors
- Create and manage vendor timelines and ensure timely deliveries
- Be the on-ground contact for all third-party vendors during setup and event time
- Resolve last-minute issues quickly and professionally

3. Internal Team Coordination
- Work with Production and Operations team to ensure shoot logistics and crew needs are aligned with the event schedule
- Brief photography and cinematography teams before every function on key moments and people to cover
- Ensure transport, gear movement, and accommodation details are shared with the internal team beforehand
- Update ClickUp or Notion dashboards with all relevant info for each event

4. On-Ground Execution
- Be present at every function to manage flow, client requests, and team coordination
- Monitor timelines closely and guide the team in real-time
- Ensure clients and VIPs are taken care of, while maintaining a calm and solution-driven approach
- Document feedback or post-event notes for internal review

Key Skills Required
- Strong communication and people management
- Excellent coordination and time management across multiple stakeholders
- Familiarity with traditional Indian wedding customs and event structures
- Able to work in fast-paced, high-pressure event environments
- Working knowledge of tools like Google Calendar, WhatsApp, Notion, ClickUp

Qualifications Preferred
- 2+ years of experience in wedding planning, hospitality, or high-end event management
- Bachelor's degree in Event Management, Hospitality, or related field
- Experience in multi-day or destination weddings is preferred
- Comfortable traveling for events outside Delhi/NCR

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Internet reimbursement
- Leave encashment
- Paid time off

Schedule:

- Day shift
- Morning shift
- Weekend availability

Supplemental Pay:

- Commission pay
- Performance bonus
- Yearly bonus

Application Question(s):

- Do you have personal laptop for work ?

**Location**:

- Gurugram, Haryana (preferred)

Work Location: In person

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