Executive Assistant to CEO

2 weeks ago

Esplanade Kolkata West Bengal, India AREVE ELECTRONICS Full time

**Job Title**: Executive Assistant to Director/CEO

**Location**: Kolkata
**Department**: Executive/Administration
**Reports to**: Director

**Job Summary**:
**Key Responsibilities**:

- **Administrative Support**: Provide comprehensive administrative support to the Director by managing calendars, scheduling meetings, and coordinating appointments. Ensure all necessary documentation and materials are prepared in advance.
- **Travel Coordination**: Arrange domestic and international travel, including flight bookings, hotel accommodations, and transportation. Prepare detailed itineraries and ensure smooth travel logistics.
- **Meeting Preparation**: Organize and coordinate meetings, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items. Ensure the Director is fully briefed on all meetings and presentations.
- **Document Management**: Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed. Maintain organized filing systems for easy access to important documents.
- **Project Assistance**: Assist the Director in managing special projects, tracking deadlines, preparing reports, and ensuring timely completion of tasks. Follow up on outstanding projects to ensure progress and completion.
- **Confidentiality & Discretion**: Handle sensitive and confidential information with utmost care and professionalism, ensuring that all matters remain private and secure.
- **Office Management**: Oversee day-to-day office operations, including managing supplies, office equipment, and ensuring a smooth workflow for the Director and the team.
- **Liaison Role**: Serve as a point of contact for both internal and external stakeholders, maintaining strong professional relationships and ensuring effective communication on behalf of the Director.
- **Event Planning & Coordination**: Assist with organizing events, conferences, or other company functions, handling logistics, invitations, and coordination of details.

**Qualifications & Skills**:

- **Educational Background**:

- Bachelor’s degree in Business Administration, Management, or related field preferred.
- **Experience**:

- At least 3-5 years of experience in an administrative role, preferably supporting senior executives or leadership.
- **Technical Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office management tools.
- Familiarity with project management software (e.g., Trello, Asana) and communication tools (e.g., Zoom, Slack) is a plus.
- **Additional Skills**:

- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Ability to work independently and handle multiple tasks in a fast-paced environment.
- Strong problem-solving skills and resourcefulness.
- Professional demeanor and high level of discretion when handling confidential matters.

**Working Conditions**:

- Full-time position

**Benefits**:

- Health insurance, Paid leave, Professional development opportunities, etc.
- Opportunities for career growth and development within the company

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Provident Fund

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Experience**:

- total work: 3 years (required)

Work Location: In person

Expected Start Date: 01/12/2024

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