Admin

2 weeks ago

Pune, India Codvo.ai Full time

JD for Admin

**Company Overview**

We are a global empathy-led technology services company where software and people transformations go hand-in-hand. Product innovation and mature software engineering are part of our core DNA. Our mission is to help our customers accelerate their digital journeys through a global, diverse, and empathetic talent pool following outcome-driven agile execution. Respect, Fairness, Growth, Agility, and Inclusiveness are the core values that we aspire to live by each day. We continue to invest in our digital strategy, design, cloud engineering, data, and enterprise AI capabilities required to bring a truly integrated approach to solving our client's most ambitious digital journey challenges.

Office Location: Pune/Remote Work Timing: 2:30 PM IST to 11:30 PM IST

**Roles and Responsibilities**
- Own Time Tracking Process and Tool.
- Identify and resolve gaps in Time Management Process and policies.
- Ensure employees login at their designated shift timing.
- Anomalies in login time and working hours to be resolved as well as informed and escalated as per matrix.
- Handling mails and couriers.
- Vendor Management.
- Ensuring smooth and on-time logistics operations.
- Responsible for arranging travel and accommodation for staff.
- Responsible for end-to-end Background Check Process. - Responsible for end-to-end Group Health Insurance.
- Responsible for procuring and delivering Gifts, onboarding kits, and company merchandise through Gifting Partner and Various online portals
- Assist in complying with ISO requirements.
- Lead and drive conducting company events.
- Assist in rolling out Surveys and collecting NPS organization-wide.
- Be the SPOC between internal and external stakeholders.
- Own asset management.
- Ensure that the logistics vendors are paid on time as per Pay terms.
- Deliver Ad hoc Requests.
- Orders supplies and equipment; maintains service contracts on office equipment.
- Handle logistics for events like for offsite programs, and townhalls.
- Create budgets for events, travel etc.
- Ensure travel authorizations, and accommodations as per the budgets.
- Assist in searching for office spaces for the company.

Qualification & Requirements
- Work experience of 4-8 years in administrative role.
- Good interpersonal and communication skills.
- Meticulous attention to detail.
- Enthusiastic, positive.
- Should possess excellent negotiation skills.
- Should be a quick learner.
- Calm & poised under pressure.
- A high degree of personal integrity and confidentiality.
- Demonstrated growth mindset & personal professional development. Enjoy keeping up with trends and knowledge of people and culture.
- Possess dynamic personality

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