Facility Assistant

1 week ago

Pune Maharashtra, India Testcore Solutions Full time

**Overview**:
**Responsibilities**:

- **Administrative Support**:

- Assist in managing facility-related documentation, including contracts, invoices, and correspondence.
- Maintain accurate records of facility-related expenses and budgets.
- Coordinate meetings and appointments related to facility management.
- **Facility Maintenance**:

- Conduct regular inspections of facilities to identify maintenance needs and address them promptly.
- Coordinate with external vendors and contractors for facility repairs and maintenance.
- Monitor and ensure the functionality of essential systems such as HVAC, plumbing, and electrical.
- **Health and Safety Compliance**:

- Implement and enforce health and safety protocols in accordance with regulatory requirements and company policies.
- Conduct regular safety inspections and audits to identify potential hazards and implement corrective actions.
- Organize safety training sessions for employees and maintain records of training completion.
- **Space Management**:

- Assist in optimizing the utilization of office space and resources.
- Coordinate office moves, including furniture rearrangement and equipment relocation.
- Maintain inventory of office supplies and equipment and reorder as necessary.
- **Vendor Management**:

- Act as a point of contact for external vendors and service providers.
- Obtain quotes and negotiate contracts for facility-related services.
- Monitor vendor performance and address any issues or concerns in a timely manner.
- **Environmental Sustainability**:

- Support initiatives to promote environmental sustainability within the workplace.
- Implement waste reduction and recycling programs.
- Explore opportunities for energy efficiency and cost savings.

**Qualifications**:

- Bachelor’s degree in Facilities Management, Business Administration, or a related field.
- 2-4 years of experience in facility management, preferably in a multinational corporation.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office suite and facility management software.
- Knowledge of health and safety regulations and environmental sustainability practices.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Proactive attitude and ability to work independently as well as part of a team.

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- total work: 2 years (required)

Work Location: In person

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