Administration Assistant

1 week ago

Delhi Delhi, India Jhpiego Full time

Overview:
Jhpiego is a nonprofit global health leader and Johns Hopkins University affiliate that is saving lives, improving health, and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practice into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breath. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people. In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF),and other anonymous donors.

The Administration Assistant will support and perform administrative functions with and under the guidance of the supervisor. This position will work closely with Jhpiego staff at the Delhi office and field offices as required. The incumbent will be based in Delhi and may need to travel to locations in India

**Responsibilities**:

- Provide all administrative and logistics support to staff to ensure timely completion of activities.
- Responsible for day to day facilities management including liaison with lessor for ensuring smooth functioning of the office and storage space at Delhi.
- Assist staff by coordinating for meetings/security/housekeeping/pantry services
- Manage stock registers of pantry, housekeeping and stationery items.
- Facilitate periodical pest control, office sanitization, air quality monitoring etc
- Monitor and coordinate with outsourced agency for deployed security/housekeeping/pantry personnel
- Coordinate office supplies including stationery, pantry and other consumables.
- Check and process administration related vendor bills for payment in coordination with other departments/functions
- Perform any other duties assigned by the supervisor.

Required Qualifications:
**Abilities**:

- Demonstrated ability to multitask.
- Attention to details and ability to produce documents and coordinate activities with little supervision.
- Comfortable working in a multicultural work environment.
- Able to manage/ prioritize work from several sources.
- Fluency in spoken and written English and Hindi.
- Ability to work on MS Office, especially Excel.
- Accuracy and strong computation skills.
- Ability to develop good working relationships.
- Willingness to learn and adapt new things.

**Qualifications**:

- Bachelor of Commerce/Arts with 0-2 years relevant work experience in administration or office management.
- Experience working with international agencies desirable

Preferred Qualifications:
Jhpiego is an equal opportunity employer and offers highly dynamic and enabling work environment.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.
- RECRUITMENT SCAMS & FRAUD WARNING
Jhpiego has become aware of scams involving false job offers. Please be advised:
Recruiters will never ask for a fee during any stage of the recruitment process.
All active jobs are advertised directly on our careers page.

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