Executive Assistant

3 days ago

Panaji, India Samyojak Consultancy Services Full time

**Job Overview**

**Responsibilities**:
1) Calendar Management:

- Maintain and organize the director's schedule, coordinating meetings, appointments, and travel arrangements.
- Anticipate and prepare materials for meetings, ensuring the director is well-prepared and informed.

2) Communication:

- Act as a liaison between the director and internal/external stakeholders.

3) Documentation and Record Keeping:

- Manage and organize documentation, ensuring confidentiality of sensitive information.
- Prepare, proofread, and edit documents, presentations, and reports as required.

4) Meeting Coordination:

- Plan and coordinate internal and external meetings, including logistics, agenda preparation, and follow-up actions.
- Record minutes of meetings and distribute them to relevant parties.

5) Travel Arrangements:

- Arrange domestic and international travel itineraries, accommodations, and other logistics for the director.

6) Expense Management:

- Track and reconcile expenses, ensuring accuracy and compliance with company policies.

7) Project Support:

- Assist in special projects and initiatives, providing administrative support as needed.

8) Prioritization and Time Management:

- Effectively prioritize tasks and manage competing demands to meet deadlines.

**Job Requirements**
- Education: Graduation or post-graduation preferably in business administration.
- Experience: Previous experience in an administrative role, preferably supporting high-level executives or directors, is required.
- Organizational Skills: Strong organizational abilities are essential for managing calendars, documents, meetings, and travel arrangements efficiently. experience with calendar management tools and online collaboration platforms will be preferred.
- Communication Skills: Excellent written and verbal communication skills.
- Attention to Detail: The ability to maintain accurate documentation, proofread materials, and ensure confidentiality of sensitive information is crucial.
- Tech knowledge: Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Adaptability: The capacity to adapt to changing priorities, handle multiple tasks simultaneously, and work well under pressure is important in a fast-paced environment.

**Job Location - Patto-Panjim, Goa

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