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Company Secretary

2 weeks ago

Vadodara Gujarat, India Vilas Transcore Limited Full time

**Job Summary**:
The Company Secretary is responsible for ensuring that the company complies with legal and regulatory requirements, maintains proper corporate governance, and acts as a key liaison between the board of directors, senior management, and stakeholders. This position requires strong knowledge of corporate law, governance, and regulatory matters.

**Key Responsibilities**:

- **Corporate Governance**:

- Ensure the company adheres to corporate governance standards and best practices.
- Support the Board of Directors in fulfilling their responsibilities by providing them with timely and relevant information.
- Prepare and manage board meetings, including drafting agendas, minutes, and resolutions.
- Advise the board on legal and corporate governance matters.
- **Legal and Compliance**:

- Ensure the company complies with all legal and regulatory requirements under applicable laws.
- Maintain statutory records and filings, including the company’s registers of shareholders, directors, and other key corporate records.
- Ensure all necessary filings and reports are submitted to regulatory authorities in a timely manner.
- Monitor and ensure compliance with local, national, and international regulations.
- **Advisory Role**:

- Provide legal and governance advice to senior management and the board.
- Assist in the development of company policies and ensure they align with regulatory requirements.
- Facilitate the execution of corporate transactions such as mergers, acquisitions, and restructurings, as needed.
- **Board Support**:

- Coordinate the scheduling and logistics of board and committee meetings.
- Prepare and distribute board meeting materials.
- Ensure proper communication between management and the board.
- **Shareholder Communication**:

- Manage shareholder communications and ensure accurate distribution of reports, notices, and dividends.
- Organize and oversee annual general meetings (AGMs) and extraordinary general meetings (EGMs).
- **Risk Management**:

- Monitor legal and regulatory changes and assess their impact on the company.
- Advise the board on risk management and mitigation strategies.

**Key Skills and Qualifications**:

- **Education**: A degree in Law, Business Administration, or a related field. A **Chartered Secretary (CS)** qualification is typically required.
- **Experience**: 1 - 2 year of experience in a similar role or relevant legal experience.
- **Knowledge**:

- In-depth understanding of corporate law, corporate governance, and compliance regulations.
- Familiarity with corporate governance frameworks and the responsibilities of directors.
- **Skills**:

- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and ability to maintain confidentiality.
- Proficiency in MS Office and corporate governance software.

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person