Company Secretary

3 weeks ago

Vadodara, India Whatjobs IN C2 Full time

Roles & Responsibilities Support the Board of Directors and senior management in maintaining a robust corporate governance framework — preparing agendas, minutes, tracking action items, and ensuring follow-through. Maintain and update statutory registers (e.G., directors, shareholders, charges), ensure timely filings with regulatory bodies, and act as custodian of company records and legal documents. Act as liaison between the company, shareholders, regulators and external advisors (legal, audit, compliance), ensuring effective communication and coordination. Monitor changes in applicable laws, regulations, listing / statutory requirements and internal policies; advise management and the Board on implications and recommended actions. Ensure that board and shareholder meetings (including annual general meetings) are conducted in accordance with the company’s Articles, applicable laws and governance best practices. Draft and circulate corporate disclosures, resolutions, notices, and other secretarial documentation in a timely and accurate manner. Contribute to risk-management and compliance programs by assisting in policy formulation, implementation of control systems, and internal audits (as applicable in a manufacturing setup). In the manufacturing context: interface with plant operations, procurement, legal and HR functions to ensure regulatory compliance (e.G., factory act, labour laws, environment, safety & health, export/import controls) is built into secretarial / corporate governance processes. Provide guidance and training to directors and senior management on their corporate, fiduciary and governance duties, ensuring awareness across the organisation. Oversee all legal liabilities and compliance management : ensure that the company meets all applicable legal obligations, manages exposure to legal risk, directs remedial actions for non-compliance, and tracks regulatory or contractual obligations throughout the organisation. Required Skills & Qualifications Qualified Company Secretary (e.G., Institute of Company Secretaries of India (ICSI) or equivalent professional qualification) or a legal/corporate governance background. At least 3 years’ proven experience as Company Secretary or in a similar secretarial/compliance role, preferably in a manufacturing or industrial environment. Strong knowledge of company law, corporate governance, secretarial practices, statutory compliance and regulatory frameworks. Excellent organisational skills, strong attention to detail, ability to handle multiple deadlines and regulatory filings. Good communication and interpersonal skills: ability to interact with Board members, senior management, external advisors, and operational teams. Integrity, discretion and ability to handle confidential information. Proficiency in using secretarial tools / systems / MS Office; ability to prepare reports, agendas and minutes. Exposure to manufacturing operations (preferred): understanding of factory, labour, environment, export/import, and other industrial regulatory domains is an advantage.

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