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Personal Assistant

2 weeks ago

Indore Madhya Pradesh, India Induct Full time

Department: Office of the Vice Chancellor

Reports To: Vice Chancellor

**Job Purpose**:
To provide high-level administrative, secretarial, and organizational support to the Vice Chancellor (VC), ensuring the smooth operation of the VCs office and enabling the VC to focus on strategic and leadership responsibilities.

**Key Responsibilities**:
**Administrative Support**:

- Manage the VC’s daily schedule, including appointments, meetings, and travel

arrangements.

behalf of the VC.
- Draft, format, and proofread letters, reports, presentations, and other documents.
- Maintain organized records and filing systems (physical and digital).

**Meeting Coordination**:

- Organize internal and external meetings, including preparing agendas, minutes, and

necessary documentation.
- Liaise with academic and administrative departments to coordinate VC’s engagements.
- Follow up on action items and decisions from meetings.

**Communication & Liaison**:

- Serve as the point of contact between the VC and university stakeholders, including staff,

faculty, students, governing bodies, and external agencies.
- Handle sensitive and confidential matters with discretion and professionalism.

**Event & Travel Management**:

- Plan and coordinate VC’s participation in university events, conferences, and official

functions.
- Arrange logistics for domestic and international travel, including tickets, visas,

accommodation, and itineraries.

**Office Management**:

- Ensure the VC’s office is well-organized and runs efficiently.
- Supervise junior clerical staff (if applicable) assigned to the VC’s office.

**Special Assignments**:

- Assist in the preparation of reports, speeches, and strategic documents.
- Support the implementation and tracking of key projects and initiatives under the VC’s

leadership.

**Key Skills and Competencies**:

- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of discretion, integrity, and professionalism.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work under pressure.
- Attention to detail and accuracy.

**Qualifications and Experience**:

- Bachelor’s degree (preferably in Administration, Management, English, or related fields).
- Minimum 3-5 years of experience in a similar executive assistant or administrative role.
- Prior experience in an academic or educational institution is an advantage.

**Job Types**: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Ability to commute/relocate:

- Indore, Madhya Pradesh: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Personal assistant: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person