Personal Assistant

2 days ago

Mumbai, India Spider Overseas Pvt Ltd Full time

Position Overview:
A Personal Assistant (PA) is responsible for providing comprehensive administrative and secretarial support to an individual, typically a high-level executive or a busy professional. The PA acts as a trusted aide, handling various tasks and ensuring smooth operations to enhance the productivity and effectiveness of the individual they support.

Key Responsibilities:
Information Management: Organize and maintain confidential files, documents, and records. Conduct research, gather information, and prepare reports on specific topics or projects. Create and maintain databases, spreadsheets, and other relevant documentation. Assist with data analysis and presentation preparation.

Communication and Liaison: Serve as a point of contact between the individual and external parties, including clients, partners, and stakeholders. Screen incoming communications, handle routine matters independently, and escalate important issues as needed. Prepare and distribute memos, letters, and other communication materials.

Task Coordination: Coordinate and prioritize the individual's tasks, deadlines, and projects. Follow up on action items and ensure timely completion. Track progress and provide regular updates to the individual. Collaborate with team members and other departments to facilitate workflow and information sharing.

Event and Meeting Support: Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, take minutes, and distribute relevant documentation. Ensure necessary resources, equipment, and facilities are available and operational. Assist in planning and executing special projects or initiatives.

Personal Support: Provide personal support to the individual as needed, including managing personal appointments, coordinating personal errands, and handling personal correspondence. Maintain confidentiality and discretion in all personal matters.

Skills and Qualifications:
Proven experience as a Personal Assistant or similar role, preferably supporting high-level executives or professionals.

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Strong written and verbal communication skills, with exceptional attention to detail.

Ability to handle sensitive and confidential information with professionalism and integrity.

Strong problem-solving and decision-making abilities, with a proactive and resourceful approach.

Flexibility and adaptability to changing priorities and demands.

Strong interpersonal skills, with the ability to build relationships and collaborate effectively with diverse stakeholders.

Professional demeanor, with a high degree of professionalism, discretion, and ethics.

Note: The job description provided above is a general overview and may vary depending on the specific requirements of the position and the organization.

**Job Types**: Full-time, Regular / Permanent

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Master's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

**Speak with the employer**
+91 7710976376

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