Account Admin Officer

3 days ago

Alwar, India Satyarthi Full time

**Accounts cum Admin Officer**

You will be responsible to ensure administrative and financial discipline under the direct supervision of the District Coordinator.

**Key Responsibility Areas**

**Finance**:

- Maintain proper books of accounts like daily verification of cash in hand, daily entry of cash & bank vouchers, bank reconciliation statements, accounting of receipts/payments correctly.
- Ensure and seek prior approval from the central office for all budgetary allocations and expenditures.
- Responsible for sending monthly requisition/s with the consent of the District Coordinator to the Central Office.
- Ensure that the expenditure is incurred within the limits of the sanctioned budget and money spent is accounted for in official records.
Ensure timely submission of monthly financial reports to the central office in a prescribed format**Administrative**:

- Maintain all registers (including attendance register, stock register, petty cash book, asset register, etc.) in the office
- Ensure the punctuality and regular attendance of the staff as well as office discipline.
- Ensure that all vehicle log-books are regularly and correctly filled
- Ensure copies of the attendance register, logbooks, and other appropriate registers are submitted to the central office every month.
- Ensure that all relevant insurance policies are in place, including vehicle insurance.
- Ensure that all vehicles are in running condition.
- Ensure maintenance of all office assets including vehicles, chairs/desks, laptops/computers, etc.
- Ensure all bills are paid in time.
- Ensure appropriate stock of required items in the office and upkeep of office cleanliness.
- Act as a liaison to vendors and for office management work.
Appraise your supervisor on cases of any malpractices or changes in the laid procedures or protocols**Documentation**:

- Develop monthly action plans
- Writing monthly report/s and submitting them by the 27th of every month to the supervisor.
- Maintain project-related files and documents
Maintain all the registers, logbooks, etc. following the organizational policy.**Additional Duties**:
The duties and responsibilities as set out above are not exhaustive and you may be required to carry out additional duties within reasonableness of your level of skills and experience, as and when assigned by the supervisor**Key Performance Indicators**
- Above mentioned KRA's include timelines and deliverables to be submitted on a monthly and quarterly basis.
- Adherence to timelines for submission of monthly reports and the quality of work delivered.
- Level of execution - Any variations in the budget (Approved vs unapproved expenditures) and report error rate (measures the quality of the report)
- Quality of work delivered and documentation maintained.
- Accuracy in the reconciliation of bank statements on an annual, quarterly, and monthly basis
- Timely review, validation, and processing of invoices.
- Ensure timely sharing of attendance records.
Your performance will be monitored and assessed on both a monthly as well as annually based on the above KRAs and Performance Indicators.**Desired Qualifications**:

- B.Com /M.Com with 2-3 years of experience in Admin and Accounts work
- Familiar with vendor dealing, purchase orders, maintaining stock registers, etc
- Comfortable for field visits in interior villages of Rajasthan

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