Executive Assistant

Job Title :Executive Assistant - RFT EDP FT CDO

Location: Pune

About Barclays

Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective

Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life.

Hybrid Working
BUK & BX - All locations

Please discuss the detail of the working pattern options for the role with the hiring manager.

Introduction:
What will you be doing?
- Performing extensive diary, schedule management and proactive forward planning for (primarily) the MDs/Ds. At Barclays, you will be working in a fast-paced business, including booking appointments, conference calls/VCs and travel, organizing regulatory, policymaker and standard-setter’s meetings with precision across multiple diaries, including (but not limited to) the Compliance teams, external Regulators’ Administrations & the offices of senior Barclays stakeholders.
- Assisting in establishing best practices standards by partnering with other assistants to achieve consistent high-performance standards and efficiencies.
- Performing other ad hoc duties as required e.g. populating templates, creating lists of upcoming meetings for a specific stakeholder, photocopying, maintaining department organizational charts, maintaining team distribution lists where applicable.
- Providing administrative support to other members of the team especially when other EA/Administrative colleagues are out of the office. Book travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc., as needed.
- Maintaining confidential and sensitive information; must act with discretion and integrity at all times.
- Managing the events management logistics which will include meetings, functions, lunches, conferences, both at internal and external venues. Influencing and negotiating will be required to manage events like this.
- Ensuring adherence to people related activities in accordance with HR policies and procedures (i.e. Performance Appraisals, Year End processes, Mandatory Training, Leave of Absence, Talent Management, Colleague Development, Maintaining departmental records)
- Acting as a reference point for the D/MD in RFT EDP FT CDO. To use initiative in resolving queries where possible otherwise channeling to appropriate area and following up where appropriate.
- Performing a wide range of other administrative duties, e.g. processing of expenses and invoices on an online system (SAP/AIP).

What we’re looking for:

- Previous experience as a EA/PA supporting MDs/Ds
- Knowledge/skill/competency in tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Familiar using MS Teams, Coupa and Concur systems
- Prior experience working within a fast paced and demanding environment (Financial Services Industry)

Skills that will help you in the role:

- Experience working within a project-oriented environment; self-motivated and proactive
- Enthusiastic, cheerful team player with a desire to work hard and learn about the firM/Function/team
- Ability to prioritize conflicting work demands
- Effective time management and flexibility to reallocate demands as issues arise

Where will you be working?

Pune

Be More at Barclays

Be More Valued for who you are.
Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.

Purpose, Values and Mindset

We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.

Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

Respect

We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone's contribution.
Integrity

We operate with honesty, transparency and fairness in all