Receptionist/administrator

4 days ago

Wadi Nagpur Maharashtra, India Harsh machineries Full time

**Job Title**: Office Administrator

**Job Summary**:
The Office Administrator is responsible for ensuring the smooth and efficient operation of the office by managing administrative tasks, supporting staff, and coordinating office activities. This role requires excellent organizational and communication skills, a proactive approach to problem-solving, and the ability to multitask in a fast-paced environment.

**Key Responsibilities**:

- **Administrative Support**:

- Manage day-to-day office operations.
- Maintain office supplies and inventory.
- Handle incoming and outgoing mail and packages.
- **Document Management**:

- Organize and maintain office files and records.
- Assist in preparing reports, memos, and presentations.
- Data entry and updating office systems and databases.
- **Meeting and Event Coordination**:

- Schedule and organize meetings, appointments, and events.
- Prepare meeting materials and agendas.
- Assist with conference room setup and coordination.
- **Human Resources Support**:

- Assist with onboarding of new employees.
- Maintain employee records and attendance tracking.
- Help coordinate staff training and development programs.
- **Financial Support**:

- Assist with basic bookkeeping tasks such as expense tracking and invoice processing.
- Monitor office budgets and handle petty cash.
- Coordinate with accounting for vendor payments and other financial matters.
- **Office Coordination**:

- Ensure the office environment is clean and well-maintained.
- Coordinate with external vendors (cleaning, IT, etc.).
- Assist with travel arrangements and accommodations for staff.
- **Technology and Equipment**:

- Troubleshoot minor office equipment issues (e.g., printers, copiers).
- Liaise with IT support for technology issues.
- Manage software and hardware inventory.

**Qualifications**:

- High school diploma or equivalent (Bachelor’s degree preferred).
- Proven experience as an office administrator, office manager, or relevant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- Basic bookkeeping knowledge is a plus.

**Key Skills**:

- Organization and time management
- Attention to detail
- Problem-solving and critical thinking
- Strong communication (verbal and written)
- Customer service orientation
- Proficiency with office technology and software

**Working Conditions**:

- Full-time position based in an office environment.
- Occasional travel or overtime may be required depending on business needs

Schedule:

- Day shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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