1) Documentation / Back-end Support Executive

5 days ago

Chandigarh Chandigarh, India Sysmed Exim Pvt. Ltd Full time

A person will manage and maintain organized records and documents, ensuring accuracy, compliance, and efficient information flow within an organization. This role is crucial for various departments, including logistics, export/import, and general administration, as it supports operations, legal compliance, and data management.

Key Responsibilities:

- **Document Management**:
Organizing, categorizing, and maintaining both physical and electronic records in a systematic manner.
- **Document Preparation**:
Creating, updating, and editing documents such as invoices, packing lists, shipping documents, and other required paperwork.
- **Compliance**:
Ensuring all documentation adheres to relevant legal and regulatory requirements, both domestic and international.
- **Communication & Collaboration**:
Working with various teams (sales, logistics, etc.) to gather information, resolve queries, and facilitate information flow.
- **Quality Assurance**:
Verifying document accuracy, completeness, and consistency.
- **Recordkeeping**:
Maintaining accurate and up-to-date records of all transactions and documentation.
- **Process Improvement**:
Reviewing and improving documentation processes and standards to enhance efficiency.
- **Logistics Support**:
In logistics-focused roles, this may involve handling export documentation, coordinating with shipping agents, and tracking shipments.

Essential Skills:

- **Attention to detail**: Crucial for verifying and maintaining accurate records.
- **Organization**: Ability to categorize and manage large volumes of documents.
- **Communication skills**: Both written and verbal, for interacting with various teams and stakeholders.
- **Proficiency in MS Office and document management software**: Essential for creating, editing, and managing documents.
- **Knowledge of relevant regulations**: Especially for export/import roles.
- **Problem-solving skills**: For resolving document-related issues.
- **Time management**: Ability to prioritize tasks and meet deadlines.

In essence, a Documentation Executive is a vital role that ensures the smooth functioning of an organization by maintaining accurate, compliant, and easily accessible records.

Experience: - 2 years in the same profile

Location:

- Chandigarh

Salary:

- upto 25 K per month

Benefits:

- PF, Paid Leaves, Medical Insurance

Pay: Up to ₹25,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid time off
- Provident Fund

Work Location: In person

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