Project Administrator

2 days ago

Nashik, India Emerson Full time

**Roles & Responsibilities**

**Project Execution - Business System (Oracle & JDE)**
- Create new projects, agreements & baselining as sold budgets.
- Carry out re-baselining with every approved change orders for existing open projects.
- Carry out Estimate at Complete (EAC) & Estimate to Complete (ETC) changes as required.
- Analyse project transaction and margin fluctuations by highlighting baseline Budget & EAC with GP% on set parameters.
- Issue Actual & Commitments Cost reports to PMs for Critical/High value projects on monthly basis.
- Perform need based transactions audits (actuals & commitments) to identify incorrect cost on project.
- Maintain project cost schedule and milestone payment.
- Booking & Maintaining Service Job schedule entries
- Raise customer invoices based on completed milestones or book & bill method.
- Prepare Purchase Requisitions (Interco & Buyouts) & submission in business system.
- Expediting Interco & Buyouts orders to make sure on time delivery.
- Cost Booking in business system.
- Booking of freight invoices for applicable Vendors.
- Escalate non-payment of invoices based on DOS (days outstanding) report.
- Basic knowledge of PPM (Project & People Management) system.
- Close projects in business system once completed.
- Take full ownership of the allocated work & direct sub-ordinates.
- Coach & guide junior project admins with business system issues.

**Coordination with Finance Team**
- To select correct project financial type (Percent of Complete, Completed Contract etc) while project creation.
- Getting approval/ inform GP % fluctuations.
- Updates regarding vendor payments (AP) & customer payments (AR).

**Coordination with FSO Project Administrators**
- To understand business demands and project forecasts.
- Request help with incorrect/ incomplete flow of information.

**Technical Skills**

**ERP / Business Systems**
- Working knowledge of Oracle 11i or R12 with exposure to JD Edwards system is an added advantage.
- Basic Project Accounting knowledge AR & AP.
- Well versed in MS Office products and with a proficiency in Excel.

**Project Execution**
- Exposure to Projects Business.
- Good Accounting knowledge.
- Complete understanding of Quote to Cash cycle of a project (Budgeting, Customer invoicing & Material management).
- Working knowledge of procurement activities from raising requisitions to ensuring timely delivery

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