Executive Administration

Arcadis is the world s leading company delivering sustainable design engineering and consultancy solutions for natural and built assets We are more than 36 000 people in over 70 countries dedicated to improving quality of life Everyone has an important role to play With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together Role description This opportunity sits within the growing and dynamic Business Advisory team which is dedicated to enhancing clients performance by driving the use of information and technology through strategy process system structural and behavioral change across a variety of sectors delivering service excellence within the Technology Information community of practice Our Business Advisory team delivers transformation programmes for clients across a wide range of sectors The programmes vary widely covering information management and BIM realization data led optimization digital asset transformation but all have one thing in common They are invariably connected with the impact of built assets on the performance of the organization The teams offer to the market is unique Arcadis is the only firm to present technology information services in combination with deep expertise in built assets This distinctive position creates unique career opportunities Consultants who want to develop a specialization in built assets can do this with the leading firm in the market technology information professionals find a setting where they can address the broader business impacts of built asset projects beyond pure construction All office locations will be considered as long as you are willing to travel and stay away mid-week as required based on client and project needs Role accountabilities Provide comprehensive administrative support to assigned leaders including scheduling appointments managing email and mail correspondence and organizing files Preparing materials for meetings including presentations reports and agendas noting minutes of the meeting and tracking the progress on actions Assist with the preparation of presentations and reports emailers including formatting chart creation and data analysis in Excel as per company standards Handle travel arrangements including flight and hotel bookings venue bookings Group events car hire train bookings etc Expense reporting as per company policy and tracking the progress Utilize SharePoint sites to manage and organize documents and information Work with the senior leaders to support initiatives and projects to track progress and ensure timely completion Ordering business cards and company merchandise Raise purchase orders and manage the approval process Respond to and resolve enquiries and problems judging when to pass complex queries on to or involve others Liaise with and build strong working relationships with colleagues across the wider business Provide feedback and recommendations for improvement of processes and systems Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies Complete any other assigned tasks as directed Support other departments and team members as and when required Qualifications Experience Bachelors degree preferred but equivalent experience will be considered Relevant certifications e g Certified Administrative Professional - CAP can be a plus 1-3 years of experience providing executive-level administrative support Proficiency in Microsoft Office Suite Excel Word PowerPoint Outlook and other productivity tools e g Adobe Acrobat SharePoint Microsoft Teams Visio InDesign Basics of PowerBI Microsoft Sway Proven ability to handle confidential information with discretion Demonstrated ability to manage competing priorities in a fast-paced environment Excellent verbal and written communication skills Professional demeanor and ability to represent the executive in meetings or communications Experience in project coordination or event planning is often a plus Why ArcadisWe can only achieve our goals when everyone is empowered to be their best We believe everyone s contribution matters Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet Make your mark on your career your colleagues your clients your life and the world around you Together we can create a lasting legacy Join Arcadis Create a Legacy Our Commitment to Equality Diversity Inclusion BelongingWe want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities Our ambition is to be an employer of choice and provide a great place to work for all our people We are an equal opportunity employer women minorities and people with disabilities are strongly encouraged to apply We are dedicated to a policy of non-discrimination in employment on any basis including race caste creed colour religion sex age disability marital status sexual orientation and gender identity LI-CB3 LI-Hybrid