Administration

2 days ago

Bengaluru Karnataka, India UNO SOURCE Full time

We are seeking a proactive, detail-oriented, and highly organized individual to take on a multi-faceted role combining

Office Administration, Facility Management, Accounting Support (Accounts Payable), and Executive Assistance. The

executives, handling vendor management, and maintaining an efficient and well-organized office environment.

Key Responsibilities:
1. Office Administration & Facility Management
- Ensure smooth functioning of daily office operations and upkeep.
- Oversee facility hygiene, security, seating, and infrastructure management.
- Manage office supplies, pantry, housekeeping, and maintenance services.
- Coordinate with internal teams for space planning and resource allocation.
- Ensure compliance with internal policies and admin protocols.

2. Vendor Management & Procurement
- Identify, evaluate, and onboard vendors based on business requirements.
- Negotiate pricing and service-level agreements, track renewals and payments.
- Procure office essentials (furniture, IT peripherals, pantry items, etc.).
- Maintain vendor databases, service history, and performance records.
- Ensure timely and cost-effective purchasing with quality control.

3. Executive & Personal Assistance
- Manage CEO’s schedule, meetings, travel arrangements, and correspondence.
- Serve as a liaison between CEO and internal/external stakeholders.
- Handle confidential information and professional communication with discretion.
- Organize internal and off-site meetings/events and manage logistics.
- Prepare presentations, reports, and maintain a filing system.

4. Accounts Payable & Finance Support
- Handle invoice processing, vendor payment queries, and reconciliation.
- Act as a single point of contact for AP-related issues and escalations.
- Understand end-to-end Procure-to-Pay (P2P) workflows.
- Analyze financial data and assist in timely approvals and reporting.
- Collaborate with Procurement and Logistics on PO and receipting queries.
- Maintain compliance with accounting policies and US tax regulations (where applicable).

Requirements & Skills:

- Graduate in any discipline (preferred: BBA / B.Com / BA)
- 5+ years of relevant experience in administration, AP, or EA roles
- Excellent organizational, time-management, and communication skills
- High proficiency in MS Office Suite (Excel, Word, Outlook)
- Ability to multitask and manage priorities independently
- Strong coordination, negotiation, and vendor management skills
- Confidentiality, discretion, and professionalism are a must
- Knowledge of accounting principles and invoice lifecycle is a plus

**Job Types**: Full-time, Permanent

Pay: ₹420,000.00 - ₹480,000.00 per year

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Fixed shift

Work Location: In person

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