Conference Assistant or Project Coordinator or

2 days ago

Bengaluru District Karnataka, India Exquisite Employee Manifest Full time

**Job Title**: Program Coordinator and Conference Assistance
**Location**: Hyderabad, Bangalore, Gurugram

**Job Type**: Full-time

**Position Overview**:
**Key Responsibilities**:

- **Conference Secretariat Management**:

- Oversee all aspects of conference planning, from setup to execution, ensuring seamless operations.
- **Delegate Assistance**: Act as the primary point of contact for delegates, addressing queries, managing registrations, and offering support.
- **Speaker Coordination**: Liaise with speakers to ensure they have the necessary materials, information, and logistics support before and during the event. Build and maintain strong relationships with clients, addressing their needs and ensuring satisfaction throughout the project. Collaborate with clients and internal teams to keep project-related websites updated with relevant information. Prepare and circulate conference registration reports, abstract submission updates, and overall event progress reports to all stakeholders. Capture discussions and decisions during committee meetings, ensuring that key points are communicated and followed up appropriately. Create and maintain a timeline chart for conferences and ensure that all tasks are completed on schedule. Work closely with internal departments and teams to ensure the smooth execution of the event. Serve as the point of contact for exhibitors, gathering and distributing information related to their participation. Maintain consistent and clear communication with all stakeholders, including clients, exhibitors, and internal teams, to ensure the project runs smoothly.

**Qualifications**:

- **Client Relationship Management**:

- **Website Coordination**:

- **Reports & Data Management**:

- **Meeting Coordination**:

- **Timeline Management**:

- **Internal Team Coordination**:

- **Exhibitor Coordination**:

- **Stakeholder Communication**:

- **Project Website Updates**:

- **Registration Reports**:

- **Abstract Reports**:

- **Progress Reports**:

- **Meeting Minutes**:

- **Follow-up Coordination**:

- **Timeline Management**:

- **Internal Team Coordination**:

- **Exhibitor Coordination**:

- **Conference Execution**:

- **Stakeholder Communication**:

- Bachelor’s degree in Event Management, Business, Communications, or related fields.
- Previous experience in conference management, project coordination, or a similar role.
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Proficiency in using project management and event coordination tools.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.

Pay: Up to ₹500,000.00 per year

Ability to commute/relocate:

- Bengaluru District, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Excel: 4 years (required)
- Events management: 4 years (preferred)
- Conferences: 3 years (required)

**Language**:

- English (required)

Work Location: In person

  • Project Coordination

    2 weeks ago

    Bengaluru, Karnataka, India Vitana Project Full time

    Vyuhana Private Limited, established in 2015, offers Turnkey solutions to our esteemed Clients. We offer Design Consultancy, Project Management and Execution of Corporate Offices, Industrial Projects and High end Residential Projects. Through our Portfolio, we deliver end to end solutions to a diverse Customer base in Bangalore. **Responsibilities and...

  • Conference Producer

    3 days ago

    Bengaluru, India Foundry Full time

    About the RoleWe are looking for an ambitious and versatile Conference Producer to join our India team. This role blends conference production with editorial responsibilities. The ideal candidate will be passionate about research, confident engaging with senior technology leaders, and skilled in writing and content development.You will be responsible for...

  • Conference Producer

    2 days ago

    Bengaluru, India Foundry Full time

    About the Role We are looking for an ambitious and versatile Conference Producer to join our India team. This role blends conference production with editorial responsibilities. The ideal candidate will be passionate about research, confident engaging with senior technology leaders, and skilled in writing and content development. You will be responsible for...

  • Conference Producer

    1 week ago

    Bengaluru, Karnataka, India Foundry Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    About the RoleWe are looking for an ambitious and versatile Conference Producer to join our India team. This role blends conference production with editorial responsibilities. The ideal candidate will be passionate about research, confident engaging with senior technology leaders, and skilled in writing and content development.You will be responsible for...

  • Conference producer

    1 week ago

    Bengaluru, India Foundry Full time

    About the RoleWe are looking for an ambitious and versatile Conference Producer to join our India team. This role blends conference production with editorial responsibilities. The ideal candidate will be passionate about research, confident engaging with senior technology leaders, and skilled in writing and content development.You will be responsible for...

  • Conference Producer

    3 weeks ago

    Bengaluru, India Foundry Full time

    About the Role We are looking for an ambitious and versatile Conference Producer to join our India team. This role blends conference production with editorial responsibilities. The ideal candidate will be passionate about research, confident engaging with senior technology leaders, and skilled in writing and content development.You will be responsible for...

  • Conference Producer

    1 day ago

    Bengaluru, Karnataka, India Aeternum Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Company DescriptionAeternum specializes in organizing business-to-business events in the emerging tech space, providing strategic consulting and tailored services to a diverse range of clients including corporations, governments, startups, and individuals. Aeternum crafts impactful B2B platforms that foster meaningful connections, drive business growth, and...

  • Assistant Project Coordinator

    2 days ago

    Bengaluru, Karnataka, India iCRC Full time

    **Role Summary** We are looking for a talented Assistant Project Co-ordinator to support and lead the delivery of numerous projects in WSP Intelligent Transport Systems. Supporting team of Operations and Safety, you will be required to lead and manage the day-day delivery of our services, ensuring these are provided on time, to the required quality and...

  • Project Coordinator

    5 days ago

    Bengaluru, Karnataka, India G-Rank Full time

    Job Title: Project Coordinator Location: Bangalore Department: Digital Marketing Position Type: Full-Time Job Overview: The Project Coordinator will play a crucial role in assisting the Project Coordinator in planning, executing, and finalizing projects according to deadlines and within budget. This includes coordinating the efforts of team members and...

  • Project Coordinator

    2 weeks ago

    Bengaluru, Karnataka, India Methods Automotive Private Limited Full time

    Supervise daily activities at the site mainly concentrating on service works - Assist the Project Manager in the execution of activities - Execute work at the site as per the drawings and specification - Coordinate with contractor ensuring quality of execution with safety and timely completion of job as scheduled. Monitor of services contractor work. -...