Secretary

6 days ago

Gurugram Haryana, India LogistiX Group Full time

A start-up software development company located in Gurgaon, Haryana is looking for a **professional and welcoming Secretary**.

**Areas of Responsibility**:
**- Office visits**: Greet and assist visitors in a courteous and professional manner. Manage the reception area, ensuring it is clean and welcoming with all necessary stationery and marketing materials (e.g. pens, forms and brochures)..
- **Travel coordination**: Keep track of business travel requests proceeding with timely booking of tickets and accommodation for the approved ones.
- **Communication**: Answer and direct incoming phone calls, taking accurate messages as needed. Handle incoming and outgoing mail and packages including dealing with courier services and registering mail.
- **Marketing support**: Fulfill tasks from Marketing department with regards to Internet data entry, events support (invitations, presentations etc.)
- **Maintenance and Management**: Coordinate maintenance activities to ensure the smooth functioning of office facility and address any issues promptly. Receive and dispatch deliveries.
- **Office supply management**: Manage office supplies (drinking water, tea/coffee, tableware, printing paper, printer refills, stationery etc.) and keep inventory of stock.
- **Support other departments **with administrative tasks and projects as needed.
- **Perform other clerical receptionist duties** such as filing, photocopying, transcribing and faxing.

**Requirements**:
1. Proven **prior experience **as an Executive Assistant or in a similar administrative role **3+ years - a must**;
2. Strong organizational and time management skills;
3. Ability to multitask with the ability to prioritize tasks;
4. Excellent verbal and written communication skills in English to liaise effectively with clients, vendors, and employees;
5. Fluency with Internet and MS Office tools;
6. Professional appearance and demeanor.

**Job Types**: Full-time, Permanent

Pay: Up to ₹550,000.00 per year

**Benefits**:

- Leave encashment
- Paid sick time
- Paid time off

Ability to commute/relocate:

- Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What level of English do you have? Please answer according to international system, e.g. A1, B2/C1, C1 etc.

**Experience**:

- total work: 3 years (required)

Work Location: In person

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