Junior Operations Executive
2 days ago
Work with client and event team to develop, coordinate and implement meetings, incentives and events
- Create and develop program timeline, ensure deadlines are met accordingly
- Conduct site inspections as required; follow up with site inspection notes, revised estimated budget, program itinerary and program timeline
- Conduct pre-program briefings and post-program debriefings
- Facilitate the creative direction and fulfilment of program-related participant and host communications
- materials, including, but not limited to websites, save the dates, room gifts, pre-trip and on-site materials etc.
- Assist in the development and presentation of sales pitches and proposals.
- Follow proper event process and standards set out by client & the events team
- Work very closely with the events team in ensuring accurate and timely information is clearly communicated
- Participates in regular group meetings with client stakeholders, events team, and any officially appointed third-party partners of BCD Meetings & Events
- Reconcile all final billing on-site prior to final billing being sent to Finance
- Prepare program-related Invoice and Payment Request Forms, ensure timely payment of all supplier/vendor bills and oversee the invoice payment of deposits with the necessary follow-ups
- Manage program budgets, present to Manager for review and approval
- Track and manage air, hotel and vendor attrition, cancellation and deposit schedules
- Source and negotiate hotel, air, venue, etc. contracts, utilizing and leveraging on preferred and approved partners
**Job Types**: Full-time, Permanent
Pay: ₹20,000.00 - ₹25,000.00 per month
**Benefits**:
- Health insurance
- Paid sick time
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
**Education**:
- Bachelor's (preferred)
**Experience**:
- Event planning: 1 year (preferred)
Work Location: In person
Application Deadline: 02/12/2024
Expected Start Date: 30/11/2024
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