Administrative Executive
1 day ago
**Job Description and Qualifications**
- This position is accountable for the following end results:
- ** Facility Management - **Responsible for facility management of the offices which includes 24x7 security management, parking & Housekeeping.
- **Building Management
- **Responsible for upkeep of all building utilities i.e. HVAC, Lightings, BMS, Assets. Tracking all AMCs and repair & maintenance of all technical & non-technical items. Close coordination with builder representative for common area issues & maintenance.
- ** Space Management
- **Ensuring effective utilization of work space, allocation of seating space to all employees & visitors, meeting room management.
- ** Logistics Management - **which includes material movement, Travel, Transportation & accommodation, Guest / visitor arrangement, Meeting room management.
- ** Cafeteria/Pantry Management-** Checking & processing all correct invoices & tracking timely payments for all vendors.
- ** Expats Management
- **Coordinating with travel desk for travel, stay & ground transport of expat guests.
- Planning and coordinating for all administrative procedures and systems and devising ways to documenting & streamline processes
- Maintaining working relationships and effective communication with all departments.
- ** Building Emergency SPOC- **In case of any emergency, he/she will be 1st point of contact for all employees.
- ** Liasoning
- **Liasoning with Govt. bodies such as VMC, MGVCL, labour dept. etc.
- **_ General Administration Support_** - Provide administrative support including scheduling meetings, Infrastructure support, Event Management.
MINIMUM REQUIREMENTS AND QUALIFICATIONS
- 10+ of administrative and/or office & Facility management support experience required.
- Educational Qualifications
- Minimum graduate, preferably bachelor in Hotel Management.
- Previous experience working with confidential and sensitive information required. Upholds the highest ethical standards.
- Ability to work independently and as part of a team, self-motivated, adaptable, and should possess positive attitude.
- Discrete and professional with exceptional verbal and written communication skills.
- Exceptional organizational skills, including the ability to multi-task while maintaining high attention to detail. Drives responsibilities through to their completion. Removes obstacles and eliminates non-value-added work.
- Proficient computer skills and in-depth knowledge of relevant software.
- Energetic, high-energy, responsive team player with the interest to take initiative and work in a fast-paced environment.
- Strong relationship management skills with peers, colleagues, and management.
- Highly motivated, results and solutions oriented. Continuous learner.
- Flexible. Able to quickly and proactively step in and handle challenging situations. Takes on new opportunities and tough challenges with sense of ownership and urgency.
- Energetic, high-energy, responsive team player with the interest to take initiative and work in a fast-paced environment.
- Should possess good command in Gujarati language
**Req No.**
- 38737BR
**Employment Status**
- Fixed Term (direct AP employee) - Full Time
**Organization**
- Corporate
**Business Sector / Division**
- Corporate Communications Admin
**Region**
- India
**Country**
- India
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