Executive- Front Office

2 days ago

Gurugram Haryana, India Impetus Technologies Full time

Title: Job Description: Executive - Front Office at Impetus Technologies

Introduction:
**Responsibilities**:
1. Reception and Guest Management:

- Greet and welcome all visitors, ensuring a positive and professional first impression.
- Answer and direct incoming calls, taking messages and delivering them promptly.
- Manage the reception area, ensuring cleanliness and organization.
- Coordinate visitor access, maintain security protocols, and issue visitor badges as required.
- Provide information about the company, products, and services to visitors and direct them accordingly.

2. Administrative Support:

- Assist with general administrative tasks, including managing correspondence, scheduling appointments, and organizing meetings.
- Receive, sort, and distribute incoming mail or deliveries.
- Assist in maintaining office supplies and inventory.

3. Communication and Coordination:

- Liaise with internal teams and departments to efficiently resolve inquiries or issues.
- Work closely with other departments to coordinate appointments and meetings.
- Coordinate travel arrangements and accommodation for executive-level employees.
- Prepare and maintain visitor logs, records, and databases accurately.

4. Office Management:

- Monitor and maintain office equipment and supplies, ensuring necessary repairs, maintenance, and reordering are promptly addressed.
- Coordinate with facilities management for any required repairs or maintenance work.
- Implement and maintain security procedures, including access control, CCTV monitoring, and visitor log management.
- Assist in organizing company events, meetings, and conferences.

**Requirements**:

- Proven experience in a similar role, preferably in a corporate office environment.
- Exceptional interpersonal and communication skills, both verbal and written.
- Professional appearance and demeanor, welcoming and customer-centric attitude.
- Proficient in MS Office, including Word, Excel, and Outlook.
- Detail-oriented with a strong problem-solving mindset.
- Proactive, resourceful, and able to multi-task effectively.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Bachelor's degree in business administration or a related field is preferred.

Why work with us:
At Impetus Technologies, we value our employees' contributions and offer a stimulating work environment conducive to personal and professional growth. As an Executive - Front Office, you will have the opportunity to interact with a diverse range of professionals, play a vital role in maintaining our company's positive image, and be part of a dynamic and collaborative team.

If you are an individual who thrives in a fast-paced environment, is customer-focused, and possesses outstanding organizational and communication skills, consider joining our team at Impetus Technologies.

To apply, please submit your resume and a cover letter detailing your relevant experience and why you believe you would excel in this position.

About Impetus Technologies:

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