Administration Assistant
6 days ago
Key Responsibilities**1. Client Coordination & Communication**
- Arrange and coordinate meetings, video calls, follow-ups, and schedules
- Maintain clear communication flow between clients and internal teams
- Handle incoming client queries and ensure timely responses
**2. Documentation & Administrative Support**
- Prepare and manage documents, letters, official communication, and presentations
- Maintain databases, trackers, and organized filing (digital + physical)
- Ensure accuracy and timely completion of required paperwork
- Assist in preparing reports, summaries, and internal communications
**3. Team Tracking & Internal Coordination**
- Track the daily progress and tasks of team members
- Maintain performance and update sheets for ongoing work
- Coordinate with different departments—accounts, leasing, operations, architect, and field staff
- Ensure timely follow-ups and closure of assigned tasks
**4. Office Administration**
- Oversee routine office administration activities
- Maintain calendars, schedules, and priority lists for management
- Coordinate with vendors, service providers, and support staff
- Ensure smooth execution of day-to-day office functions
**5. Tech & Reporting**
- Create and manage Excel trackers, Google Sheets, and PowerPoint presentations
- Handle basic tech requirements, software tools, and communication platforms
- Prepare daily/weekly reports for management revieW
**Qualifications & ExperienceMust-Have**
- Graduate/Post Graduate in any discipline
- 2-6 years of experience in administration, client coordination, back-office, or operations
- Excellent communication skills (English & Hindi)
- Strong command over MS Word, Excel, PowerPoint, Google Workspace
- Pleasant personality and professional etiquette
**Good to Have**
- Experience in real estate, consulting, corporate offices, or client-facing roles
- Ability to learn new tech/software quickly
- Strong follow-up and task management skill
**Key Skills Required**
- Excellent verbal & written communication
- High level of organisation & follow-up
- Tech-savvy (comfortable with Excel, presentations, tools)
- Presentable, confident & disciplined
- Multitasking and time management
- Problem-solving & coordination
**What We Offer**
- Professional work environment
- Opportunity to work closely with senior leadership
- Fast growth in an expanding organisation
- Competitive salary and performance rewards
**Job Types**: Full-time, Permanent
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
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