Compliance Team Administrator

**Job Title**:Compliance Team Administrator

**Responsible to**:Head of Compliance & Company Secretary

**Salary**:£22,000 to £24,000 (pro rata)

**Hours**:Part Time (0.6 to 0.8 FTE)

**Tenure**:Permanent

**Location**:Home based as well as London HQ (or other regular location such as Scottish Office)

**Closing Date**:Friday 5th May at noon

**Purpose of Job**

You will join the friendly and busy Compliance Team and help them make sure the governance and legal obligations of the Liberal Democrat Party are met in an effective and efficient manner.

Supporting the Head of Compliance and Company Secretary and the Compliance Team compile and submit quarterly returns and annual accounts to the Electoral Commission.

Providing administrative support as the Compliance and Data Protection Team prepares for the next General Election.

**Key Responsibilities**
- Supporting the Data Protection Team with Subject Access Requests (SARs) and the Right to be Forgotten (RTBF) / Right to Erasure.
- Supporting the Data Protection Team in the annual Supplier Audit.
- Supporting the running of internal elections for committee and other roles, including the Party leadership.
- Attend, arrange and facilitate committee meetings (the majority of which now happen online), and produce agendas and minutes for some committees where required. Ensure all minutes and papers are consistent and high quality.
- Assisting the Head of Compliance and Company Secretary in organising engagement with key stakeholders across the Party and helping deal with any complicated internal casework issues raised by party members.
- First line support for queries from local parties.
- Supporting the management of a team of volunteers who provide advice on legal and regulatory matters, and also the team of volunteers who provide due diligence checks ahead of the party filling certain roles.
- Any other reasonable tasks.
- Full training will be provided.

**PERSON SPECIFICATION**

**Essential Skills, Knowledge and Experience**
- Excellent ability to communicate in a clear and simple way, and write concise minutes, guidance and reports in direct, plain language.
- Good ability to manage and plan projects with many stakeholders, anticipating problems before they arise.
- Good ability to adapt your approach to the working styles of different people, at all levels of seniority.
- Attention to detail.
- Good judgment and discretion in highly sensitive environments.
- Ability to manage complex diaries and ensure all deadlines are met.
- Able to work some evenings and weekends as required. You will need to work flexibly around this, although you can arrange and plan meeting dates well in advance.
- Confidence in chasing people for missing information by telephone.

**Desirable Skills, Knowledge and Experience**
- Proven ability to work with and understand the needs of volunteers.
- A commitment to the aims and values of the Liberal Democrats.
- Good understanding of G Suite, Zendesk and Zoom.
- Understanding of Political Parties, Elections and Referendum Act 2000 (PPERA).

**APPLICATION PROCEDURE**
- 1) a copy of your CV; including complete work history

2) a cover letter; no more than 2 pages of A4 in length, indicating clearly how your experience and skills meet the criteria stated in the job and person specification. Please also write your name on top of your supporting statement.

Please ensure you have completed a **diversity monitoring form.**

**Please note**:We will not be able to employ you if you are not eligible to work in the UK. We will not be able to obtain a work permit on your behalf.

Applicants are encouraged to inform us if any reasonable adjustments are needed to be made during any part of the recruitment process.

**_ The Party believes it is essential to foster equity, equality, diversion and inclusion within our workforce. We want our employees to thrive in an environment where everyone is welcome and supported to achieve their potential. It is important to celebrate what makes us unique and that you feel valued, appreciated and free to be who you are. What's it like working here? Well here's the deal_