Executive Assistant

5 days ago


Koramangala Bengaluru Karnataka, India Mongoose Minds Private Limited Full time

**Location**: Koramangala, Bengaluru

**Job Type**: Full-Time (Monday to Saturday, 10:00 AM to 7:00 PM)
**Experience**: 2-5 years

**Key Responsibilities**:
**1. Administrative Support**
- Manage daily schedules, calendar appointments and reminders
- Organize travel plans, itineraries and accommodations
- Maintain and organize important documents, records and reports
- Draft reports, presentations and correspondence
- Handle sensitive information with confidentiality

**2. Communication Management**
- Serve as a liaison between the MD and internal/external stakeholders
- Coordinate with internal departments and external agencies as required

**3. Meeting & Event Coordination**
- Schedule and prepare for meetings
- Record meeting minutes and follow up on action items
- Assist in organizing business events, conferences and team gatherings

**4. Task & Project Assistance**
- Provide support for day-to-day tasks and special assignments
- Conduct research and prepare briefing documents
- Monitor timelines and ensure project milestones are met

**5. Office & Resource Management**
- Track office supplies and liaise with vendors
- Collaborate with HR, Admin and Accounts for assigned tasks
- Ensure seamless operations during the MD’s absence

**6. Personal Support (as needed)**
- Manage personal appointments, errands or bookings
- Assist in social and networking events as required

**Qualifications**:

- Minimum Graduate (Bachelor’s Degree preferred)
- Fluency in **English, Kannada and Malayalam**:

- Proficiency in MS Office and Google Workspace

**Experience**:

- 2-5 years of relevant experience as a Personal Assistant or Executive Assistant
- Proven skills in calendar management, travel coordination and communication with senior leadership

**Skills & Attributes**:

- Excellent communication and interpersonal skills
- High level of discretion, integrity, and professionalism
- Strong organizational and multitasking abilities
- Ability to handle pressure and meet deadlines

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

**Language**:

- English, Kannada & Malayalam (required)

Work Location: In person

Application Deadline: 05/08/2025
Expected Start Date: 06/08/2025


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