Back Office Administrator

**Position : Executive Office Administration** **Location : Gurugram, Haryana** **Job Summary** The Executive Office Administrator at Varaha will be responsible for providing administrative support to all levels of management and ensuring the smooth operation of day-to-day activities at the head office. This role involves scheduling meetings, managing assets and documents, and resolving conflicts that may arise. The Executive Office Administrator will also collaborate with other departments to provide support as needed and ensure that all activities are in line with the company's goals and objectives. **Roles and Responsibilities** - Providing comprehensive support to the Founder, Management Team, and managing the organization's office operations. - Provide calendar management. - Prioritize inquiries and requests while troubleshooting conflicts. - Make judgements and recommendations to ensure smooth day-to-day engagements. - Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. - Complete a broad variety of administrative tasks that facilitate the Founder's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; - Collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements, and completing expense and mileage reports. - Work closely with the Founder to keep them well informed of upcoming commitments and responsibilities, following up appropriately. - Provide "gatekeeper" and "gateway" roles, providing a bridge for smooth communication between the Founder and staff, demonstrating leadership to maintain credibility, trust, and support with the Team member. - Provide hospitality to all and help to create a welcoming environment. - Invest in building long-lasting relationships both externally and internally. - Act as an office manager by keeping up with office supply inventory. - Willing to additionally handle administrative assistant job roles. **Qualifications** - Bachelor's degree in business administration, office management, or related field preferred. - 1+ years of experience in office administration or related field. - Strong organizational and communication skills. - Ability to work independently and take initiative. - Excellent problem-solving skills and the ability to manage conflicts effectively. - Experience working in a fast-paced environment. - Experience in supporting executive level management preferred. **What we offer** Join a small, ambitious, and international team and enjoy the following benefits: - Key role in shaping a fast-growing climate tech startup - Support for learning & professional development - A culture of undogmatic, unbureaucratic creativity and collaboration Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Varaha is an Equal Opportunity Employer. This company does not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items. **Company Introduction**: Varahais a tech startup at the intersection of climate, agriculture, and technology. We are decarbonizing the atmosphere while ensuring longevity of investments in carbon avoidance and removal via nature based solutions. We at Varaha are the world’s first developing economy-focused, full-stack climate tech company that aims to offset greenhouse emissions by incentivizing carbon-neutral nature-based practices. Connecting these carbon removal projects with companies and helping them address their net zero emission targets, we provide end-to-end assistance by being a one-stop destination for the creation, quantification, verification, & sale of high-quality **carbon-credits**. **Salary**: ₹20,000.00 - ₹25,000.00 per month Schedule: - Day shift Ability to commute/relocate: - Gurugram, Haryana: Reliably commute or planning to relocate before starting work (required) **Experience**: - Office management: 1 year (preferred) - total work: 1 year (preferred) **Speak with the employer** +91 8700509525