Executive Assistant

**JD for Executive Assistant (EA)**
**Location**: Chandigarh (Onsite)
**Experience**: 3-5 years
**Compensation**: ₹50,000 - ₹70,000 per month

**About App Knit**

We are seeking a **highly trusted Executive Assistant (EA)** who will act as an **extension of leadership**—taking ownership of administrative, operational, and support activities while ensuring smooth coordination across teams. This role is a unique opportunity for a motivated professional who thrives in a fast-paced environment and wants to grow alongside the leadership of a dynamic technology company.

**Purpose of the Role**

The primary goal of the Executive Assistant is to **maximize leadership productivity** by managing day-to-day operational, administrative, and coordination tasks. The EA ensures that priorities are well-organized, meetings are efficient, stakeholders are aligned, and execution is smooth—allowing leadership to focus on business growth, strategic initiatives, and client relationships.

This is not just an administrative position. The EA will function as a **key liaison** between leadership and stakeholders—internal (teams, managers) and external (clients, partners, vendors)—driving clarity, accountability, and timely execution.

**Key ResponsibilitiesMeetings & Coordination**
- Join leadership in all critical meetings and client calls (~70%) to document key points and action items.
- Review recordings of missed meetings to ensure complete alignment and follow-through.
- Maintain leadership’s To-Do lists, ensuring priorities are tracked, delegated, and executed on time.
- Anticipate upcoming deadlines and proactively prepare for them.
- Coordinate with internal teams and external stakeholders to close the loop on deliverables.
- Manage competing priorities effectively, renegotiating deadlines and expectations when necessary.

**Administrative & Operational Support**
- Manage complex calendars, schedule meetings, and optimize daily workflow.
- Keep systems (CRM, trackers, documentation) updated with accurate data.

**Sales & Delivery Support**
- Keep the CRM updated with pipeline progress, client interactions, and deal statuses.
- Draft, edit, and maintain client proposals and contracts.
- Prepare and send invoices to clients, ensuring timely follow-ups on payments.
- Track delivery commitments and milestones, supporting project managers in alignment with leadership expectations.

**Project & Reporting Support**
- Track progress across multiple ongoing projects, updating systems and trackers consistently.
- Follow up with cross-functional stakeholders (Sales, Delivery, Vendors).
- Identify risks, bottlenecks, and delays early; escalate or resolve proactively.
- Prepare structured weekly and monthly reports for leadership review.
- **Update hiring plans in line with client and project requirements, and share them with stakeholders for alignment and execution.**

**What We’re Looking For**
- **Experience**: 3-5 years in administration, project coordination, support, or operations (experience in IT/consulting firms preferred).
- **Organization**: Excellent prioritization, time management, and multitasking skills; able to manage multiple ongoing priorities simultaneously.
- **Tech-savvy**: Strong proficiency in MS Office (Word, Excel, PowerPoint) and productivity tools such as Google Workspace, CRMs, Trello/Asana, and To-Do list apps.
- **Proactive**: Able to anticipate needs, identify gaps, and resolve issues without constant direction.
- **Stakeholder Management**: Confident in coordinating with senior leaders, clients, and vendors while maintaining professionalism and tact.
- **Confidentiality**: High level of discretion and trustworthiness when handling sensitive business and employee information.
- **Adaptability**: Comfortable working in a high-growth, fast-paced environment with shifting priorities.

Pay: ₹50,000.00 - ₹70,000.00 per month

**Benefits**:

- Paid sick time
- Paid time off

**Education**:

- Master's (required)

**Experience**:

- Executive Assistant : 3 years (required)

**Language**:

- English (required)

**Location**:

- Chandigarh, Chandigarh (required)

Work Location: In person