Executive Assistant

3 days ago


Pune Maharashtra, India MentorBeep Full time

**Role Overview**:
Freshers are welcome to apply.

**Key Responsibilities**:
a) **Calendar & Communication Management**

(1) Manage Chairperson’s calendar, schedule meetings, calls, and events

b) **Event Coordination**

(1) Assist in planning and execution of chapter events, panel discussions, and flagship initiatives

(2) Coordinate with vendors, partners, and committee heads

(3) Ensure smooth logistics, budgeting, and follow-ups

c) **Member Engagement & Admin**

(1) Maintain member databases, attendance, and participation reports

(2) Liaise with national FLO team and ensure timely submissions of reports & documentation

(3) Help with engagement and communication, as & when required

d) **Social media & Marketing Coordination**

(1) Assist the team in reviewing creatives, approving posts, and coordinating with the design and PR teams

(2) Help track content calendars and event promotions

e) **Documentation & Compliance**

(1) Prepare meeting minutes, SOPs, project trackers, and reports

(2) Support with financial coordination such as invoices, reimbursements, and budgeting under guidance

**Who You Are**:

- Excellent verbal and written communication skills (English proficiency is a must)
- Strong coordination, follow-up, and interpersonal skills
- Highly organized, reliable, and proactive
- Comfortable working with leadership and managing confidential matters
- Proficient in Google Workspace, MS Office, Chat GPT, & other tools
- Previous experience as an EA, project coordinator, or admin lead is preferred

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Work Location: In person


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