Project Coordinator

**Job Position**

Sr Project Co Ordinator

**Industry**

Healthcare, Education, Finance, Construction, Real Estate and Automobile

**Job Code**

RPO, SO&E/PM, S&RA/SR

**Division**

RPO, SO&E- Business Operation, Customer Account Management, Quality Assurance & Client Delivery

**Position**

Full Time

**Reports to**:
Production Manager

**About Company**

Guires Group is a renowned global provider of services in advanced Contract Research, Data Science, Development, Pilot Manufacturing, Education, Consulting, and outsourcing. Under our diverse brand portfolio, we are dedicated to facilitating the development of innovative products and solutions across diverse industries.”

**Job Function**

The Project Co Ordinator will be responsible for managing end-to-end project operations across Recruitment Process Outsourcing (RPO) and Sales Operations & Enablement (SO&E) functions. The role involves project scheduling, resource allocation, workflow coordination, and reporting to ensure timely execution and seamless delivery across internal and external client initiatives.

**Work Schedule**:
Monday to Saturday, 10:00 a.m. to 7:00 pm. Hours may vary on occasion, depending on workload. Second Saturday Holiday.

**Pay**

As per industry Norms

**Work Location**

Chennai, Tamil Nadu.

**Req. Qualification**:

- Bachelor’s or master’s degree in business administration, HR, Operations, or a related field.

Fresher & Experienced

**Req. Knowledge & Skill**:

- Project Scheduling & Task Management
- Client Communication & Coordination
- Team Handling & Resource Allocation
- Documentation & Reporting (Excel, PPT)
- Project Management Tools (Asana, Trello, Zoho)
- Time Management & Multitasking
- Problem Solving & Decision Making

**Key Responsibilities**:
**1. Project Planning & Scheduling**
- Support the Project Manager in defining project scope, goals, and deliverables.
- Prepare detailed project schedules, timelines, and Gantt charts using project management tools.
- Coordinate with departments to ensure task assignment aligns with capacity and priority.
- Assign projects and tasks to internal departments (e.g., R&D, content, design, operations) based on project requirements, skillsets, and timelines.
- Liaise with external collaborators, vendors, or outsourced teams to assign deliverables, timelines, and expectations.

**2. Team Coordination & Resource Allocation**
- Track team availability and allocate resources based on project load and skill requirements.
- Follow up with team members to ensure assigned tasks are progressing as planned.
- Organize daily/weekly stand-up meetings and internal status reviews.

**3. Client Coordination & Communication**
- Act as the secondary point of contact for clients, ensuring consistent updates and responsiveness.
- Document and communication changes in project scope, deadlines, and feedback.
- Schedule and support client calls, preparing meeting agendas and MOM.

**4. Documentation & Reporting**
- Maintain all project documentation including status reports, risk logs, and issue trackers.
- Generate weekly/monthly reports on project progress, team utilization, and delivery status.
- Update project dashboards and maintain accurate internal databases.

**5. Quality Control & Delivery Readiness**
- Coordinate with the QA team to ensure deliverables meet quality standards.
- Verify delivery documentation and packaging is complete and client ready.
- Ensure all dispatches are done on time with proper approvals and version control.

**6. Risk Management & Escalation Handling**
- Identify potential bottlenecks and escalate issues to the Project Manager with mitigation suggestions.
- Track delays and initiate corrective action plans as required.

**7. Performance Monitoring**
- Support in tracking individual and team performance metrics.
- Assist in gathering feedback and performance data for reviews and appraisals.

**Employer**

+91-9566269922

**Job Types**: Full-time, Fresher

Pay: ₹18,000.00 - ₹35,000.00 per month

**Benefits**:

- Paid sick time
- Provident Fund
- Work from home

Work Location: In person