Paralegal & Assistant to Company Secretary

5 days ago

Ghansoli Navi Mumbai Maharashtra, India QGO Finance Limited Full time

**Key Responsibilities**

**A) Legal & Transaction Support**
- Draft, proof, and version-control agreements and deeds: loan agreements, hypothecation deeds, mortgage deeds (with/without possession), escrow agreements, NOCs, undertakings, side letters, POAs, board resolutions, indemnities.
- Prepare checklists for transaction closings and manage signing/stamping/registration workflows (e-stamp, adjudication, sub-registrar liaison where applicable).
- Coordinate security perfection and post-closing compliances (CERSAI, ROC charge filings, trusteeship documentation, RTA/DP coordination for ISIN-related actions).
- Maintain trackers for covenants, conditions precedent/subsequent, security cover, insurance, escrow operations, and borrower deliverables.

**B) Secretarial & Governance Assistance**
- Assist in convening Board/Committee/Shareholders’ meetings: agenda, notes, presentations, notices, attendance, and minutes (including action item tracking).
- Maintain statutory registers (members, debenture holders, charges, contracts/arrangements, etc.) and digital records with audit trails.
- Support private placement/NCD issuances: offer letter packs (e.g., PAS-4/PAS-5), allotment documentation, debenture trust deed packs, investor communications, and coordination with trustees/RTA/DP.
- Prepare drafts of policies, charters, and standard operating procedures; assist in annual report sections owned by the Secretarial function.

**C) Compliance & Filings**
- Prepare and assist with MCA e-filings and charge-related forms; coordinate with professionals for certifications and ensure timeline adherence.
- Liaise on RBI/NBFC compliances and data collation for periodic returns and inspections (as guided by the CS/Compliance Head).
- Coordinate CERSAI charge entry/updates, escrow and bank mandate documentation, and depository interactions (NSDL/CDSL/RTA).

**D) Documentation & Record Management**
- Implement naming/versioning conventions, document checklists, and centralized repositories (Word, Excel trackers, PDF portfolios).
- Ensure signed originals/certified copies are catalogued; manage retrieval for audits, trustee/RBI/ROC queries, and due diligence.

**E) Stakeholder Coordination**
- Work closely with internal finance, treasury, credit, operations, and IT; externally with law firms, valuers, trustees, RTAs/DPs, and banks.
- Track and close open points; escalate risks, delays, or non-compliances with crisp, time-bound notes.

**F) Process, Quality & Controls**
- Own TAT and quality benchmarks: zero-error filings, accurate minutes, and airtight checklists.
- Maintain confidentiality, information security, and clean audit readiness at all times.

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Health insurance
- Provident Fund

Work Location: In person

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