Administrative Associate

**Job Description for Administrative Associate (HR & Finance)**

This is a full-time, entry-level position designed for freshers or those with prior internship or project experience. You'll work at the intersection of **people operations, basic finance, and administrative systems**—supporting the internal health and structure of Chess Gaja behind the scenes.

**Shift Details**
- **Work Timing**: 2:00 PM to 11:00 PM (To be confirmed after the probation period)
- **Work Days**: Wednesday to Monday (Tuesday is the weekly off; final schedule will be decided post-probation)
- **Probation Period**: 3 months (regular working hours during this time)
- **Job Type**: Full-time
- **Salary Range**: ₹16,000 to ₹18,000 _(Includes a yearly retention bonus as part of the compensation)_

**What We Are Looking For**
- Self-driven individuals who can take ownership and maintain confidentiality
- Strong attention to detail and accuracy, especially in documentation and data entry
- A willingness to learn business tools, HR systems, and accounting basics
- A team player who can work with coaches, operations, and leadership
- Good written and spoken English communication skills
- Interest in people management, finance processes, and business systems

**Key Responsibilities**
- Maintain and update employee records and coach databases
- Assist with onboarding and offboarding processes for team members and contractors
- Track leave, attendance, and time logs for payroll and compliance
- Support payroll preparation and coordinate with accounting personnel
- Record expense reports, vendor payments, and invoices in internal systems
- Help maintain operational data and backend updates for HR and finance dashboards
- Coordinate documentation required for statutory compliance (e.g., invoices, agreements)
- Support internal communication efforts like policy updates and HR announcements
- Collaborate with the leadership team on performance tracking and documentation

**You Have**
- Strong organizational and time management skills
- Basic understanding of finance, accounting, or HR concepts
- Confidence in using tools like Google Sheets, Trello, and project trackers
- Ability to maintain confidentiality and work independently in a hybrid setup
- A proactive mindset and willingness to take initiative
- Comfort with tech and eagerness to learn new platforms
- Clear communication and documentation skills

**We Can Train You On**:

- Internal HR workflows, leave management, and onboarding practices
- Tools like CRM, Trello, QuickBooks alternatives, and our LMS
- Basics of payroll, invoice tracking, and expense reconciliation
- Process documentation, dashboards, and internal audit support
- Foundational understanding of a growing education-focused organization

If you’re looking to kickstart your career at a mission-driven company that values education and student growth, we’d love to have you on our team

**Job Types**: Full-time, Permanent

Pay: ₹16,000.00 - ₹18,000.00 per month

**Benefits**:

- Paid sick time
- Work from home

Schedule:

- Evening shift
- Morning shift
- Weekend availability

Application Question(s):

- Can you bring your own device? (Laptop and Mobile Phone)
- Do you have or have the ability to get Internet connection with an upload and download speed above 50Mbps?
- The shift timing is expected to start at 2PM from Wednesday to Monday (Tuesday is weekly day off), Is that fine with you?
- Do you currently live in Madurai, and are you able to visit our registered office in the city whenever required (for meetings, training, or coordination)?

This is a hybrid role, and occasional in-person presence at our Madurai office is expected.

**Education**:

- Bachelor's (required)

Work Location: Remote

Expected Start Date: 01/05/2025