Executive Assistant

1 week ago

Masjid Mumbai Maharashtra, India C. P. VALVES INDUSTRY Full time

**Job Summary**

The Executive Assistant will provide **high-level, comprehensive administrative and secretarial support** to the senior executive(s) (e.g., CEO, Managing Director) of the C.P. Valves Industry company. This role is critical in ensuring the efficient operation of the executive office, managing key communications, and handling confidential information with the utmost professionalism and discretion.

**Key ResponsibilitiesAdministrative and Calendar Management**
- Manage and maintain the executive's complex calendar, including scheduling appointments, meetings, and conferences, and proactively resolving scheduling conflicts.
- Maintain an organized and effective **filing and documentation system** (both physical and digital) for all executive-level records and confidential materials.

**Communication and Reporting**
- Act as the primary **point of contact** and liaison between the executive, internal departments, external clients, vendors, and other stakeholders.
- Prepare **Meeting Agendas,** attend meetings, accurately take and distribute **minutes**, and follow up on assigned action items to ensure timely completion.
- Compile and manage **Monthly/MIS reports** and other data as requested by the executive.
- STRONG FOLLOW UPS WITH CUSTOMER AND VENDORS

**Office and Financial Support**
- Prepare and process **expense reports** and manage petty cash for the executive office
- Assist in maintaining and monitoring the **office budget** and handling invoices or purchase orders related to the executive's functions.
- Ensure the executive's office is well-stocked with necessary supplies and operational equipment.

**Confidentiality and General Support**
- Handle highly **confidential and sensitive information** with uncompromising integrity and discretion.
- Assist with **personal tasks and responsibilities** of the executive as needed, ensuring a smooth balance of their professional and personal schedule.
- Undertake special projects and assignments as directed by the executive.

**Job Description: Executive Assistant (E.A.)**

**Industry**: C.P. Valves Industry (Manufacturing)

**Location**: Mazjid

**Working Hours**: 10:00 am to 7:00 pm, Monday to Saturday

**Requirements and Qualifications**
- **Experience**: Proven experience (typically 3+ years) as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, preferably within the **Manufacturing or Industrial sector (Valves/Pipes a plus).**:

- **Education**: A Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- **Skills**:

- **Expert proficiency** in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
- **Exceptional organizational and time-management skills**, with the proven ability to multitask and prioritize tasks under pressure.
- **Outstanding written and verbal communication skills** in English (and local language, if applicable).
- High degree of **discretion, professionalism, and integrity.**:

- Proactive problem-solver with a strong ability to anticipate needs and work independently.
- STRONG FOLLOW UP SKILLS

**Job Types**: Full-time, Permanent

Pay: From ₹18,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- E. A: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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