Front Office Executive

4 days ago

Thiruvananthapuram Kerala, India dSPACE GmbH Full time

**Front office Executive (f/m/d)***:Code: INST_FOE/Admin**
**Location: Trivandrum**

For our office in Trivandrum dSPACE is looking for an enthusiastic and motivated professionals. We are offering a position, as a Front office Executive where you will play a crucial role in orchestrating the daily operations of the front desk, ensuring a positive guest experience and facilitating collaboration between departments.

**Your Tasks**:

- Assist the management with administrative tasks such as managing their calendar, organizing meetings, and arranging travel plans.
- Support in preparing, editing, and formatting documents, reports, presentations, and documenting summary of the meetings.
- Organize internal and external meetings, ensuring agendas are set and all necessary materials are prepared in advance.
- Monitor and manage action items and deadlines, ensuring timely follow-ups on behalf of the management.
- Welcome and assist guests, ensuring a professional and pleasant experience and manage front desk operations, including receiving and directing visitors appropriately.
- Ensuring compliance with quality management policies and objectives.
- Oversee housekeeping activities and the general upkeep of the office space, including cleanliness, maintenance, and organization.
- Ensure timely and accurate execution of administrative duties, including procurement, distribution and tracking of office supplies and equipment.

**Your Qualifications**:

- Any bachelor’s degree.
- Minimum 2 years’ experience in a similar role
- Prior experience in Executive Assistance, front office management or relevant position
- Excellent Written and verbal communication skills
- Friendly and professional demeanor with exceptional interpersonal skills
- Advanced Microsoft Office skills
- Problem-solving skills with multi-tasking abilities

**What We Offer**:

- A crucial role in a young, dynamic, and fast-growing team
- A work environment that fosters trust, respect, and feedback
- Productivity and improvement time between the development sprints

**About us**:
dSPACE is a market innovator and leader in providing solutions and systems for embedded controller software development in Automotive, Aerospace and Manufacturing industries. Founded in Germany in 1988, dSPACE employs over 2,600 dedicated people worldwide, who are committed to making the embedded controls software development process more efficient through innovative tools and services.

Working at dSPACE means taking on challenging and varied tasks in a promising and exciting industry. With us, you have responsibility and can shape your personal career. A collegial and cooperative approach is as natural for us as the continuous development of your expertise.

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