
Executive Assistant
3 days ago
**Job Summary**
The Executive Assistant will manage a wide range of advanced administrative and executive support related tasks, will be able to work independently within established guidelines and will make independent decisions in regard to planning, organizing and scheduling work. The ability to interact with executives in a fast-paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
**Essential Functions**
**Executive Assistance**
- Setting up recurring meetings as per requirement.
- Gathering & consolidation of inputs for regular meetings into presentations well in time for the scheduled day / time.
- Quarterly Communications Meetings - Gathering & consolidation of inputs in presentations. Moderation during meeting.
- Business Review Meetings - Gathering & consolidation of inputs in Presentation.
- Moderating meetings whenever required, communicating effectively, developing trust, and employing situational adaptability.
- Travel coordination & allied logistics for MC to be arranged whenever required by collaborating & communicating effectively.
- Undertaking meeting follow-ups, drawing up agendas & structure + maintain business dashboards.
**Branding Activities**
- Conceptualization of branding designs required for offices and events, getting these designed from Global Marcomm team. Conceptualization of non-branding designs for offices and events from local vendors and getting these validated by Global Marcomm.
- Co-ordination with Global Marcomm, sites & vendors for finishing branding / signage work, to get branding collaterals like Letterheads, Envelopes, brochures, etc. designed & approved on case-to-case basis and arranging to then print / fabricate locally well within the stipulated timeline.
- Collaborating to ensure readying event specific collaterals, if any conform to branding guidelines.
**Corporate Communication**
- Content creation (Write-ups, Flyers, Invites, Presentations etc.)
- Dissemination of info like Newsletters, Personnel & Restructuring Announcements, COVID Guidelines, Monthly Communications etc. with Employees in a timely manner.
- Designing & collating regular & event-specific communications as and when they happen.
- Translations of Confidential Letters, Communications, Information Collaterals to local languages Marathi / Hindi as & when required.
- Dissemination of information with Global Marcomm e.g., CSR, Events etc. to be included in internal publications as & when required.
- Designing customer invites & presentations as & when required.
- Collaborating with publications to publish articles, editorials, interviews, and advertisements as-and-when required.
- Active participation in organizing Business Review Meets right from planning, designing the invites, participant documentation for hotel, coordinating with global marcomm for branding for event, searching for third party team building, organizing event t-shirts & giveaways, co-anchoring the event, sharing photos & info with Global Marcomm to finally getting participant feedback.
- Carrying out the Master of Ceremony responsibilities for events, whenever required.
**CSR & Employee Engagement/Welfare**
- Take active part in implementing CSR activities to be able to complete them in the stipulated year.
- Be an active helper in brainstorming and implementing employee engagement & welfare activities under the GPTW area to address the issues from the survey as well as newer areas which present themselves.
- Involvement in Global Giving Initiative as one of the site-spocs - right from making teasers, collecting ideas, gathering volunteers, coordinating, arranging giveaways, communications in English and Marathi to sharing photos and info with Global Marcomm.
- Collaborating with HR and Admin to organize employee engagement & welfare activities all year long culminating in the Annual Day. Women's Day, Independence Day, Diwali, Men's Day, Tree Plantation to name a few.
**Legal & Finance**
- Co-ordination with Global Legal for vendor / customer registration requirements and with Global Legal & Sales team for Agreements / Contracts to help streamline them.
- Communications with vendor / customers on behalf of Finance for adherence to finance related compliances within stipulated timelines.
- Utilizes the Ariba system to manage expenses.
Special projects as needed.
LI-GM1
**Competencies**
- Personal Skills - Stress Management
- Personal Skills - Attention to Detail
- Personal Skills - Self Motivated
- Personal Skills - Facilitation Skills
- Personal Skills - Analytical Skills
- Personal Skills - Time/Priority Management
- Software Skills - Microsoft Outlook
- Software Skills - Microsoft Word
- Software Skills - Microsoft Excel
- Personal Skills - Ability to Multitask
- Personal Skill
-
Executive Assistant
2 weeks ago
Pune, Maharashtra, India Seamless Education & Services Pvt Ltd Full time**SEAS- Executive Assistant (to Chairman)** **SEAS** (Seamless Education and Services Pvt. Ltd.) headquartered in Pune, India having two divisions is looking for a dynamic individual to head branding and marketing. The role would be responsible for both the divisions: Our company is searching for an experienced, reliable and task-oriented Executive...
-
Executive Assistant
1 day ago
Pune, Maharashtra, India OFFSHOREWAVE PRIVATE LIMITED Full time**Executive assistant (Remote)** **A. Objectives of the Role** - This role will coordinate and manage the executive to streamline the Healthcare Executives' workflow, proactively identifying opportunities to enhance operational efficiency and reduce administrative burden. - To provide high-level administrative support to the executives, demonstrating...
-
Executive Assistant
6 days ago
Pune, Maharashtra, India ACA Group Full time**Date**:Apr 9, 2025 **Location**: Pune, IN **Company**:ACA Group **About ACA**: ACA Group is the leading governance, risk, and compliance (GRC) advisor in financial services. We empower our clients to reimagine GRC and protect and grow their business. Our innovative approach integrates consulting, managed services, and our ComplianceAlpha® technology...
-
Executive Assistant
4 days ago
Pune, Maharashtra, India Expedite Informatics Full timeWe are hiring for Executive Assistant to Managing Director Experience: - 4 + Years Location - Viman Nagar - Acting as the point of contact among executives, employees, clients and other external partners - Managing information flow in a timely and accurate manner - Managing executives’ calendars and set up meetings - Make travel and accommodation...
-
Executive Assistant
6 days ago
Pune, Maharashtra, India SSTERLING WORKFORCE ENTERPRISES PRIVATE LIMITED Full time**Executive Assistant** **Location: Pimpri-Chinchwad,Pune** Key Responsibilities: 1. Calendar Management: Coordinate and manage the executives' schedules, including arranging meetings, appointments, and travel itineraries. 2. Communication: Act as the primary point of contact between executives and correspondence, ensuring timely and professional...
-
Executive Assistant
1 day ago
Pune, Maharashtra, India Ensono Full timeKey Areas of Focus for this Role - **Calendar Management**: Coordinate and manage the schedules, including scheduling meetings, appointments, confirmations, etc. Maintain and coordinate the Leaders schedule, including arranging meetings, appointments, and travel itineraries. Anticipate scheduling conflicts and proactively resolve them to ensure optimal time...
-
Executive Assistant
6 days ago
Pune, Maharashtra, India Sign-Express Full time**Job Title**:Executive Assistant **Location**:Baner, Pune **Employment Type**:Full-time **Compensation**:Based on experience **Working Hours**:Night Shift aligning with U.S. hours (7 pm - 4 am) **Job Summary**: **Key Responsibilities**: - Provide administrative support to executives, including managing calendars, scheduling meetings, and handling...
-
Executive Assistant to The C.e.o
2 weeks ago
Pune, Maharashtra, India Global Tech College Full time**Job description** **This is a work from home position based in Pune, India.** **This position is for U.S shift.** Global Tech College is a Degree granting college based in Ohio, U.S.A. We are looking at hiring an Operations Executive Assistant to assist the CEO in managing the day to day work load. Work directly with the CEO to support all aspects of...
-
Executive Assistant to The C.e.o
2 weeks ago
Pune, Maharashtra, India Global Tech College Full time**Job description** **This is a work from home position based in Pune, India.** **This position is for U.S shift.** Global Tech College is a Degree granting college based in Ohio, U.S.A. We are looking at hiring an Operations Executive Assistant to assist the CEO in managing the day to day work load. Work directly with the CEO to support all aspects of...
-
Personal Assistant or Executive Assistant
1 week ago
Pune, Maharashtra, India Bora Exim Pvt Ltd Full timeRole of the EA The role involves proactively taking care of Managing Director’s office work in a planned and organized manner. Key Deliverables - Organize and Manage MD’s calendar - Manage his appointments and meetings - Manage his travel itinerary - Arranging review meetings of department’s heads - Manage his personal accounts and expense - Drafting...