Executive - Finance and Accounts

The position

**JOB SCOPE**:
To maintain Books of Accounts of AKAHI and ensure smooth day to day accounting operations of the company and support Line Managers for fulfilling accounting, finance and compliance functions of the Company.

**MAIN RESPONSIBILITIES**:
Cash and Bank Management
To independently handle and manage petty cash as per procedures as defined in Finance Manual.
To independently ensure bank reconciliation are performed for all bank accounts on daily basis.
To prepare and submit periodic Bank reconciliation statements and Cash reconciliation statements to Accounts manager for verification and sign off.
To ensure donation and grant instruments are promptly recorded in Books of accounts before depositing the same with Bank.
To ensure 80G receipts are issued for donations where complete details are made available and dispatches are created for same.
To provide donor summary for all donations received and initiate communication for any exception including communication with Donor agencies and other stakeholders.
To provide sufficient petty cash to Admin Executive to meet daily operational needs and to ensure reconciliation of advance issued.
Payment Processing & Expenses Verification
To initiate first checks on all expense statements received with supporting’s and ensure they are approved in line with authorization matrix.
To do data entry of all transactions in accounting software and attach a print of printed vouchers for each transaction.
To ensure statutory deduction are made, wherever applicable while processing of transactions.
To liaise with Admin team for getting signature on payment instructions from Authorized signatories and to ensure payment instructions are promptly deposited in Bank.
To make entry of TDS deductions in tax accounting software and necessary payment challans are generated from tax accounting system.
To ensure all accounting vouchers are adequately filed with complete documentation.
Compliance
To maintain a book of exception on pending documentation and to follow up with respective team on closure.
To ensure appropriate taxes and levies as required statutorily are appropriately deducted / paid as and when arise during course of operations.
To ensure all vouchers and documents are properly filed and labelling is done for ease of identification and compliance support.
To support Line Managers during Internal, Donor Audit and Statutory Audit.
Project Accounting
To ensure project statements received are duly booked in accounting system and expenses are settled promptly on monthly basis.
To periodically liaise and support project finance administrators and/or project finance managers in managing project petty cash and expense accounting.
Administration & Departmental improvisation
To independently ensure Cost Centers and Donor Agencies are tallied in accounting system on daily basis.
To support Line managers (including cross functional) with various data from accounting software for various MIS generation and other reporting requirements.
To provide suggestions on improvement in accounting software and/or finance process to ensure accuracy in processing of transactions.
To periodically review and make analysis of organization expenditures and recommend to line managers on areas of controls / improvement / actions.
To proactively support and deliver various tasks as delegated by Line Managers and Head of Finance to ensure achievement of overall departmental goals.
Accountability
Bookkeeping in compliance to Accounting standards and regulatory framework.
Day to Day accounting operations, Petty Cash Management & File management.

The requirements

**Education**: Bachelor’s in Commerce (specialization in Accounts) or equivalent.

**Experience**: Minimum of 4 to 5 years of experience in Accounting and Finance role from Not for profit sector.

**Skills**:
Knowledge of Cost Center based accounting in Tally ERP
Intermediate level expertise in MS-Office
Basic Knowledge of Financial Instruments and Bank Dealings
Sound academic knowledge of Taxation especially Direct Taxes pertaining to TDS
Interpersonal and Co-ordination Skills
Planning Skills
Negotiation Skills
Creative Thinking Skills
Problem Solving Skills
Oral Communication Skills
Language Skills (proficient in English)
Basic Business Correspondence Skills

**Personal Characteristics**:
An independent professional with strong academic competency in accounting and able to provide daily operations support in Finance and Accounting. Ability to multitask and meet operational timelines shall remain key to departmental delivery.

This is a local posting.

Sector

Social Development

About the Agency

A new agency, the Aga Khan Agency for the Habitat (AKAH), works to ensure that people live in physical settings that are as safe as possible from the effects of natural disasters, that residents who do live in such high risk areas are able to cope with disasters in terms of preparedness and response, and that these settings provide ac